Administrative Assistant II

C&S Wholesale Grocers•Sheboygan, WI

About The Position

The Administrative Assistant II provides daily administrative support to the Department Manager and the broader Engineering and Maintenance team. The role tracks departmental projects and serves as a liaison among employees, other departments, vendors, and suppliers. It also supports clerical, administrative, and technical functions, manages schedules, and helps prepare the department for meetings.

Requirements

High school diploma in General Studies.
2–5 years of relevant experience.
Prior experience supporting senior-level executives, preferably supporting multiple executives.
Advanced understanding of Microsoft Outlook, Word, PowerPoint, and Excel.
Proficiency with Gmail, Google Drive, and Google Sheets.
High standard of integrity and reliability.
Ability to maintain strict confidentiality.

Responsibilities

Track projects, including developing and maintaining project plans, budgets, and staffing requirements, and monitor progress toward successful completion.
Manage the department calendar.
Prepare for scheduled meetings by assembling materials, including presentations, and facilitating participation to support meeting efficiency.
Compose letters, spreadsheets, and PowerPoint presentations.
Create and maintain the filing system.
Perform daily administrative tasks such as filing, photocopying, mail, and faxing.
Track department invoices and expenses.
Receive and log incoming service requests.
Dispatch vendors and schedule vendor and supplier meetings.
Prepare, maintain, and distribute service contracts.
Create, file, and track purchase orders.
Process department work orders, timesheets, and vendor invoices.
Support resolution of billing issues and manage vendor setup paperwork.
Provide customer service and interface with internal and external contacts.
Answer phones and take accurate messages.
Perform other duties as assigned.