Administrative Assistant II
About The Position
The Administrative Assistant II provides administrative support for department operations, including scheduling, payroll entries, attendance tracking, staff communications, records, office supplies, and management activities. The role coordinates meetings and presentations, handles correspondence and confidential documents, maintains filing systems, and processes expense reports. It also prepares performance reports and supports department projects, improvement initiatives, employee communications, and engagement activities. The position works primarily in an office environment and may require entry into manufacturing, warehouse, or operational areas, subject to safety procedures and required personal protective equipment.
Requirements
- High school diploma or GED.
- At least 2 years of office administrative experience.
- Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment.
- Must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper sponsorship to continue working legally in the United States.
Responsibilities
- Manage department schedules, payroll entries, and exceptions in coordination with managers.
- Oversee vacation scheduling and attendance tracking, partnering with HR on attendance-related matters as needed.
- Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts.
- Manage mail, correspondence, shipments, and confidential documentation.
- Maintain organized filing systems, process expense reports, and maintain office and administrative supplies.
- Support management with scheduling, records, communications, and administrative activities for employees at all levels.
- Prepare performance reports, including scorecards, inventory, shipments, and variance analyses.
- Support team improvement initiatives, presentations, employee communications, and engagement activities.
- Provide administrative support for management priorities, projects, and department activities.
- Perform other duties as assigned.
Benefits
- Medical, dental, vision, and other benefits generally begin after 30 days.
- Paid time off includes vacation days, personal days, and company holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
