Administrative Assistant II

Dairy Farmers of America, Inc.•Dallas, TX

About The Position

Perform varied administrative activities under general supervision in support of individuals and/or a business area. The role drafts and prepares documents, schedules meetings and appointments, organizes and maintains paper and electronic files, manages calendars and schedules, and serves as a knowledgeable resource for questions about the supported individuals and/or business areas. Responsibilities also include communications support, report production, basic bookkeeping, database and inventory maintenance, and operating common office equipment and computer applications. Other duties may be assigned as required.

Requirements

High school diploma or equivalent.
1 to 3 years of receptionist or administrative work experience.
Proficiency with Microsoft Office Suite and company computer systems.
Demonstrated customer service skills; able to act courteously, professionally, and helpfully.
Able to respond courteously and efficiently to inquiries, complaints, and requests.
Able to communicate clearly and effectively, both verbally and in writing.
Able to interact positively and work effectively with others.
Able to maintain confidentiality of information.
Able to problem solve.
Able to work accurately with attention to detail.
Able to multitask.
Able to organize time, energy, and resources effectively to achieve goals.
Able to perform tasks and duties under general supervision.
Must be able to read, write, and speak English.
Certification and/or license may be required during the course of employment.

Responsibilities

Answer telephones, provide information to callers, take messages, and transfer calls to appropriate individuals.
Schedule meetings and appointments and update calendars.
Arrange staff meetings and coordinate in-office and offsite meetings, lunches, and events as needed.
Handle incoming and outgoing mail and faxes.
Copy correspondence and other printed materials.
Compose, assemble, review, edit, and maintain spreadsheets, presentations, emails, memos, reports, and other documentation, ensuring grammar, punctuation, spelling, and internal style standards are met.
Produce and distribute scheduled and ad-hoc reports.
Perform basic bookkeeping, including expense reporting and invoice processing.
Maintain electronic or paper databases and filing systems.
Operate fax machines, copiers, phone systems, and computers for spreadsheet, word processing, database management, data entry, and other applications.
Order and maintain inventory of appropriate office and meeting supplies.