Administrative Assistant II

Alpharus Health•Peoria, IL

2d•$19 - $28•Onsite

About The Position

Administrative Assistant II provides office and administrative support for a Substance Use and Mental Health Outpatient facility in Peoria, Illinois. The role includes composing and typing correspondence, compiling data and preparing summary reports, processing billing information, coordinating projects, monitoring revenue and expenses, processing purchase requisitions, handling petty cash transactions, and maintaining cash receipts and ledgers. It also involves maintaining record-keeping and filing systems, scheduling meetings and conferences, answering telephone calls, arranging service appointments for office equipment, and serving as an administrative liaison between the assigned department or center and other Gateway areas by gathering and exchanging information. The regular schedule is Monday through Thursday, 9:00 a.m. to 5:30 p.m., and Friday, 8:00 a.m. to 4:30 p.m. Compensation is $19.27–$28.12 per hour, based on experience and credentials. Annual performance reviews are conducted, with merit-increase eligibility determined by employee and organizational financial performance.

Requirements

High school diploma or equivalent.
One year of training in business or office administration.
Three years of progressive office or administrative support experience.
Proficiency in Microsoft Office applications, including Word and Excel.
Ability to communicate with others to gather and exchange information.
Ability to respond to telephone inquiries.
Ability to continually proofread, check, and verify data from printed forms and computer monitor displays.
Ability to use a keyboard and video display terminal continually to enter, retrieve, or audit information and data.
Ability to pull, lift, and transport files and documents to and from various locations within the office or assigned location.

Responsibilities

Compose and type correspondence, compile data, and prepare summary reports.
Process billing information and coordinate projects.
Monitor revenue and expenses, process purchase requisitions, handle petty cash transactions, and maintain cash receipts and ledgers.
Maintain record-keeping and filing systems.
Schedule meetings and conferences and answer telephone calls.
Schedule service appointments to ensure proper operation of office equipment.
Act as an administrative liaison between the assigned department or center and other Gateway areas by gathering and exchanging information.

Benefits

Medical, dental, and vision insurance for employees and dependents.
Employee wellness program promoting health and fitness and offering cash-saving premiums.
Employee assistance programs focused on mental health.
403(b) retirement plan with 3% employer match.
Short-term and long-term disability insurance paid for by Alpharus.
Life and AD&D insurance paid for by Alpharus.
Flexible Spending Accounts for medical and dependent care.
Public Service Loan Forgiveness (PSLF).
18 paid time off days per year, with accrual rates increasing with years of service.
9 paid company holidays.
Training and development programs.
Tuition reimbursement up to $5,250 per calendar year.
eLearning access to online courses providing CEUs and job-related training.
Clinical supervision and formal and informal guidance.