Administrative Assistant II

RWDY Inc • Warrendale, PA

2d • $25 - $30 • Onsite

About The Position

The Administrative Assistant II provides administrative, office management, facilities, fleet, and onboarding support for Appalachia Operations new hires. The role serves as a key point of contact for employees, vendors, and corporate support groups to support efficient day-to-day office operations across multiple locations.

Requirements

• High school diploma or equivalent.
• At least 3 years of administrative, office management, or related experience.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.
• Organization and planning.
• Attention to detail.
• Customer service.
• Communication.
• Problem solving.
• Accountability.
• Time management.
• Ability to manage multiple priorities.

Nice To Haves

• Experience supporting operations, industrial, energy, or field-based organizations.
• Experience with P-Card administration, vendor coordination, or fleet support.
• Familiarity with SharePoint and document management systems.

Responsibilities

• Coordinate meetings, events, and team activities, including room scheduling, catering, and meal arrangements.
• Maintain email distribution lists, departmental records, SharePoint sites, and shared-drive documentation.
• Prepare and distribute permits, reports, binders, presentations, and other operational materials.
• Provide general administrative support to operations leadership and field personnel.
• Coordinate facility-related services, including working with C&W Services.
• Manage office access requests, badge administration, and controlled-area access.
• Maintain office key inventories and coordinate workspace setup for new employees.
• Ensure offices, breakrooms, and common areas are stocked and operational.
• Process utility payments and maintain related records for assigned facilities.
• Perform Purchasing Card (P-Card) stewardship, reconciliation, and documentation.
• Coordinate with vendors, service providers, and internal departments to resolve administrative and facility-related issues.
• Manage office supply, coffee, snack, and consumable inventories.
• Liaise with the Fleet Department regarding vehicle assignments, maintenance, inspections, and availability.
• Track vehicle compliance requirements and maintain fleet-related records.
• Manage spare vehicle keys and other assigned company assets.
• Assist with onboarding activities, including office access, badges, workspace preparation, and employee orientation support.
• Coordinate administrative onboarding requirements with operations leadership and support functions.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED