Recruiting Administrative Assistant

SMS Holdings • Jeffersonville, IN

2d • Onsite

About The Position

The Recruiting Administrative Assistant oversees recruiting and administrative duties at Greater Clark County Schools in Jeffersonville, Indiana. The role includes sourcing and prescreening cleaning and janitorial applicants, supporting candidates through the hiring process, processing payroll, preparing pre-employment and new-hire paperwork, and maintaining operational and personnel documents. The assistant also supports employee matters, answers phones, interacts with school personnel and employees, and provides secretarial and administrative support to managers, supervisors, and staff.

This is a full-time, first-shift position. The listed salary is $24.03–$26.44 per hour ($50,000–$55,000 annually).

Requirements

• High school diploma or GED, and one to three years of related experience and/or training, or an equivalent combination of education and experience.
• Very good computer skills.
• Knowledge of Microsoft Office software, including Excel, Word, and Outlook.
• Ability to read and interpret policies, procedures, manuals, and other documents, and prepare a variety of documents.
• Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
• Ability to solve practical problems and interpret written, oral, diagrammed, or scheduled instructions.
• Ability to perform the essential duties satisfactorily, with reasonable accommodations where needed.

Nice To Haves

• Bilingual ability.

Responsibilities

• Assist with prescreening applicants, scheduling interviews, and moving candidates through the hiring process.
• Assist with preparing and processing pre-employment and new-hire paperwork for applicants and new employees.
• Assist with employee matters, including pay, benefits, and personal needs.
• Answer department telephone calls, take messages, forward calls, and coordinate with callers, employees, and SMS managers.
• Greet and screen visitors as appropriate, using tact and diplomacy.
• Handle complaints from customers and employees.
• Prepare Word and Excel documents supporting operations, including work schedules, quality assurance reports, disciplinary action forms, and other operational or personnel documents.
• Process biweekly payroll through eTime and prepare required payroll reports.
• Perform secretarial and administrative support functions for managers, supervisors, and staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED