Recruiting Administrative Assistant

SMS Holdings•Jeffersonville, IN

2d•$50,000 - $55,000•Onsite

About The Position

The Recruiting Administrative Assistant oversees recruiting and administrative duties for Service Management Systems at Greater Clark County Schools in Jeffersonville, Indiana. The role supports sourcing and prescreening cleaning and janitorial applicants, scheduling interviews, and moving candidates through the hiring process. It also assists with pre-employment and new-hire paperwork, employee matters involving pay, benefits, or personal needs, payroll processing, and maintenance of operational and personnel documents. The position provides secretarial and administrative support to managers, supervisors, and staff; answers department phone calls; coordinates with callers, employees, and SMS managers; and greets and screens visitors as appropriate. It requires tact and diplomacy, an understanding of company policies and procedures, and handling complaints from customers and employees. The assistant uses a computer to prepare operational and personnel documents, including work schedules, quality assurance reports, and disciplinary action forms, and processes biweekly payroll through eTime and prepares payroll reports. This is a full-time, first-shift position with a stated salary range of $24.03–$26.44 per hour ($50,000–$55,000 annually) and benefits. The work environment is not further specified. The job involves regular standing and walking, frequent stooping, kneeling, crouching, or crawling, occasional sitting and climbing or balancing, and frequently lifting or moving more than 20 pounds.

Requirements

High school diploma or GED, and one to three years of related experience and/or training, or an equivalent combination of education and experience.
Very good computer skills and knowledge of Microsoft Office, including Excel, Word, and Outlook.
Ability to read and interpret policies, procedures, manuals, and other documents, and to prepare a variety of documents.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to solve practical problems in situations with limited standardization and interpret written, oral, diagram, or schedule instructions.
Ability to perform the essential duties satisfactorily, with reasonable accommodations where applicable.
Physical ability to regularly stand and walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Physical ability to frequently stoop, kneel, crouch, or crawl; occasionally sit and climb or balance; and frequently lift and/or move more than 20 pounds.
Vision abilities including close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Bilingual ability is a plus.

Responsibilities

Assist with prescreening applicants, scheduling interviews, and moving candidates through the hiring process.
Assist in preparing and processing pre-employment and new-hire paperwork.
Assist employees with matters involving pay, benefits, or personal needs.
Answer the department telephone, take messages, forward calls, and coordinate with callers, employees, and SMS managers.
Greet and screen visitors as appropriate, using tact and diplomacy.
Handle complaints from customers and employees.
Use a computer to prepare Word and Excel documents supporting operations, including work schedules, QA reports, disciplinary action forms, and other operational or personnel documents.
Process biweekly payroll through eTime and prepare required payroll reports.
Perform secretarial and administrative support functions for managers, supervisors, and staff.
Maintain operational and personnel documents.