Recruiting Administrative Specialist Hybrid

Mountain Land Physical Therapy Partners • Cottonwood Heights, UT

1d • Hybrid

About The Position

Mountain Land Physical Therapy Partners is seeking an organized, detail-oriented Recruiting Administrative Specialist to support its Talent Acquisition team in Cottonwood Heights, Utah. This full-time hybrid role involves three days in the office and two days working from home. The specialist works with Talent Acquisition, HR, and clinic leadership to support recruiting operations, hiring paperwork, onboarding, university recruiting, and related administrative processes.

The position also offers opportunities to develop skills, take on additional responsibilities, and grow professionally within Human Resources and Talent Acquisition. The schedule is Monday through Friday, 9:00 AM–5:00 PM. Compensation is $21.63 per hour, and the work location is 1952 E Fort Union Blvd, Cottonwood Heights, UT 84121.

Requirements

• At least 1 year of administrative experience, preferably in recruiting, HR, or a related field.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professionalism and discretion when handling confidential information.
• Willingness to learn new software and administrative systems.
• High school diploma or GED preferred.
• Must be at least 18 years old and eligible to work in the United States.
• Competency in customer service, organization, effective communication, problem-solving, and confidentiality.
• Ability to learn and use various technologies.

Nice To Haves

• Experience using an Applicant Tracking System (ATS), such as Greenhouse or Paylocity.
• Previous experience in recruiting coordination, onboarding, or HR administration.
• Experience coordinating events, scheduling, or administrative projects.
• Familiarity with SharePoint or other document management systems.
• Experience working in healthcare or a multi-location organization.

Responsibilities

• Create, update, and maintain job postings across recruiting platforms.
• Maintain accurate applicant information in the Applicant Tracking System (ATS).
• Monitor open positions, follow up on outstanding tasks, and ensure filled positions are closed.
• Organize recruiting documents, templates, and tracking spreadsheets.
• Assist with weekly recruiting reports and maintain accurate hiring data.
• Help identify opportunities to improve recruiting processes.
• Prepare offer letters and coordinate approval processes.
• Track outstanding offers and follow up to ensure timely completion.
• Initiate onboarding paperwork and coordinate with HR to prepare for new hires.
• Maintain organized records and standardized checklists throughout the hiring process.
• Assist with planning and coordinating university visits, career fairs, and recruiting events.
• Manage event registrations, schedules, materials, and logistics.
• Maintain student and internship records, including clinical rotation information.
• Assist with internship coordination, student communications, and follow-up activities.
• Track recruiting event participation and student outreach efforts.
• Communicate with clinic directors and hiring managers regarding recruiting procedures and outstanding tasks.
• Follow up on hiring timelines and required documentation.
• Maintain recruiting procedures, administrative resources, and workflow checklists.
• Assist with special projects and other Talent Acquisition initiatives.
• Support improvements to recruiting systems and processes.

Benefits

• Hybrid work schedule with three days in the office and two days working from home.
• Medical, dental, vision, and life insurance.
• 401(k) with a 3% company match.
• Paid time off (PTO).
• Wellness incentives.
• Training and professional development opportunities.
• Opportunities for growth within Human Resources and Talent Acquisition.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED