Recruiting Coordinator (Hybrid)

DivIHN Integration•Deerfield, IL

3d•Hybrid

About The Position

The Recruiting Coordinator supports the Operations - Solutions Recruiting Team, which is based across multiple sites, by providing onsite and remote support. The role safeguards the candidate experience and ensures the logistical and administrative aspects of Talent Acquisition are handled accurately and with a strong customer-service orientation. The coordinator works independently to resolve scheduling conflicts, represents the Talent Acquisition team with candidates and other stakeholders, and helps advance the team's internal brand. The position involves coordinating complex interviews and supporting candidate interview days, along with recruiting administration and post-offer activities. It also includes system support for hiring managers and recruiters, candidate background checks and assessments, offer documentation, candidate expenses, purchase orders, requisitions, and continuous improvement work. The schedule is during normal business hours, with a hybrid arrangement of three onsite days per week; onsite days may be flexible. The assignment duration is four months.

Requirements

Experience with calendar management and scheduling; the posting identifies one year of scheduling experience, including internship or part-time experience, as relevant.
Experience with background checks.
Ability to manage and prioritize a high volume of requests.
Strong attention to detail and ability to schedule across multiple time zones quickly and accurately.
Strong organizational skills and consistent follow-up.
Excellent verbal and written communication skills.
Experience with complex, high-volume scheduling.
Ability to provide remote support in a fast-paced environment.
Ability to interact with people at all business levels with a customer-service orientation and focus on building relationships.
Bachelor's degree or equivalent is listed in the qualifications; the posting also states that a bachelor's degree is not required.
The posting describes 1–3 years of experience in a coordination role, ideally with an onsite or in-house team.

Nice To Haves

Experience within Human Resources.
Experience in a Talent Acquisition environment.
Experience with Applicant Tracking Systems and administrative tools.
Outlook experience, including familiarity with features such as templates.
Exposure to SharePoint and ability to navigate a shared document hub.
Experience with Excel, Word, and PowerPoint.
Interest in the HR field; students graduating in May who have demonstrated this interest may be considered.

Responsibilities

Provide system support to hiring managers and recruiters and serve as a subject matter expert on Workday Recruiting and recruiting processes.
Coordinate with hiring managers and candidates to secure interview availability and respond to questions.
Use relevant tools and systems to schedule and confirm interviews, reserve meeting rooms, arrange travel, and coordinate supporting logistics.
Meet and greet candidates and contribute to a high-quality candidate experience as a representative of the Talent Acquisition team.
Send and track candidate assessments.
Support recruiters in reviewing and preparing offer letters and employment agreements.
Support candidates through post-offer processes to contribute to a positive onboarding experience.
Build positive relationships with internal and external stakeholders.
Manage candidate expenses and generate purchase orders.
Review new requisitions for accuracy and completeness and ensure prompt allocation to the appropriate recruiter.
Participate in continuous improvement projects.
Conduct background checks.
Manage and prioritize high volumes of scheduling and coordination requests across locations and time zones.