Recruiting Administrative Specialist Hybrid

Mountain Land Physical Therapy Partners•Cottonwood Heights, UT

1d•Hybrid

About The Position

Mountain Land Physical Therapy Partners is seeking an organized, detail-oriented Recruiting Administrative Specialist to support recruiting operations in Cottonwood Heights, Utah. The role works closely with the Talent Acquisition team, HR department, and clinic leadership to help hire and onboard employees. The hybrid schedule includes three days in the office and two days working from home. The specialist manages job postings and applicant information, organizes recruiting documents and tracking tools, assists with reports, prepares offer letters, coordinates approvals, and supports onboarding paperwork. The role also assists with university visits, career fairs, recruiting events, student and internship records, and communications. Additional duties include supporting hiring managers, tracking timelines and documentation, maintaining procedures and workflow checklists, and helping improve recruiting systems and processes.

Requirements

At least 1 year of administrative experience, preferably in recruiting, HR, or a related field.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Professionalism and discretion when handling confidential information.
Willingness to learn new software and administrative systems.
Must be at least 18 years old and eligible to work in the US.
Competency in customer service, organization, effective communication, problem-solving, and confidentiality.
Ability to learn and use various technologies.

Nice To Haves

High school diploma or GED preferred.
Experience using an Applicant Tracking System (ATS), such as Greenhouse or Paylocity.
Previous experience in recruiting coordination, onboarding, or HR administration.
Experience coordinating events, scheduling, or administrative projects.
Familiarity with SharePoint or other document management systems.
Experience working in healthcare or a multi-location organization.

Responsibilities

Create, update, and maintain job postings across recruiting platforms.
Maintain accurate applicant information in the Applicant Tracking System (ATS).
Monitor open positions, follow up on outstanding tasks, and ensure filled positions are closed.
Organize recruiting documents, templates, and tracking spreadsheets.
Assist with weekly recruiting reports and maintain accurate hiring data.
Help identify opportunities to improve recruiting processes.
Prepare offer letters and coordinate approval processes.
Track outstanding offers and follow up to ensure timely completion.
Initiate onboarding paperwork and coordinate with HR to prepare for new hires.
Maintain organized records and standardized checklists throughout the hiring process.
Assist with planning and coordinating university visits, career fairs, and recruiting events.
Manage event registrations, schedules, materials, and logistics.
Maintain student and internship records, including clinical rotation information.
Assist with internship coordination, student communications, and follow-up activities.
Track recruiting event participation and student outreach efforts.
Communicate with clinic directors and hiring managers regarding recruiting procedures and outstanding tasks.
Follow up on hiring timelines and required documentation.
Maintain recruiting procedures, administrative resources, and workflow checklists.
Assist with special projects and other Talent Acquisition initiatives.
Support improvements to recruiting systems and processes.