Recruiting Assistant
About The Position
The Recruiting Assistant works closely with recruiters in a fast-paced recruiting organization to support the full interview process and deliver an exceptional candidate experience. The role helps manage recruiting activities, maintain accurate candidate records, and build strong relationships with candidates and internal stakeholders. It suits someone who is organized, comfortable in a dynamic environment, and interested in gaining experience in talent acquisition. The position is a contract role based fully onsite in Seattle, Washington. The work involves frequent context switching and responding to changing priorities while coordinating schedules and maintaining recruiting information. The anticipated application deadline is November 13, 2026.
Requirements
- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Experience in recruiting, talent acquisition, or hiring support functions.
- Experience in administrative coordination or a similar administrative support role.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Experience using applicant tracking systems (ATS) or similar recruiting systems.
- Strong scheduling skills, including the ability to manage multiple calendars and competing priorities.
- Effective written and verbal communication skills.
- Bachelor's degree.
Nice To Haves
- Excellent attention to detail and strong organizational skills.
- Strong customer focus and commitment to a positive candidate experience.
- Professional email and phone etiquette.
- Ability to work effectively in a fast-paced, quickly changing environment.
- Comfort collaborating with internal and external stakeholders at various levels.
- Enthusiasm for supporting recruiting operations and helping build a high-performing organization.
Responsibilities
- Schedule interviews and phone screens with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.
- Update candidate records and job postings in applicant tracking and recruiting systems.
- Confirm new hires in recruiting systems and support related administrative steps.
- Follow up with candidates by phone and email to keep them informed of their recruiting status.
- Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
- Coordinate post-interview debrief meetings and prepare or distribute materials for interview teams.
- Identify and recommend improvements to the candidate experience and scheduling efficiency.
- Assist with coordinating and executing other recruiting activities and projects.
- Collaborate with recruiters and internal partners to support a smooth, consistent recruiting process.
- Maintain professionalism and customer focus when interacting with candidates, hiring managers, and external partners.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary Life and AD&D insurance for employees and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
