Recruiting Assistant - Dallas

Bracewell • Dallas, TX

9d

About The Position

The Recruiting Assistant supports the Recruiting team and Hiring Partners across the Summer Associate Recruitment Program and law student recruiting efforts. The role provides administrative and coordination support for campus recruiting, direct applications, callback interviews, candidate communications, recruiting events, and related processes. The assistant helps deliver a positive candidate experience and maintains accurate recruiting records, calendars, event materials, and deadlines. The position also supports internal and external meetings and processes recruiting-related invoices, check requests, and candidate travel reimbursements.

Requirements

• Bachelor's degree or equivalent combination of education and relevant work experience preferred.
• One to two years of administrative, recruiting, event coordination, or related professional experience preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills with a professional, responsive, and service-oriented approach.
• Ability to take initiative, anticipate needs, and independently follow through on assigned responsibilities.
• Sound judgment, discretion, and professionalism when interacting with attorneys, candidates, and firm personnel.
• Ability to learn and adapt to new systems and processes.
• Ability to work collaboratively, adapt to changing priorities, and maintain confidentiality in a fast-paced environment.
• Ability and willingness to travel to local law school campuses and occasionally to other Texas cities for recruiting events, as needed.

Nice To Haves

• Previous experience in a law firm or professional services environment is a plus.
• Experience with applicant tracking systems or recruiting databases preferred; familiarity with viRecruit is a plus.

Responsibilities

• Work with the Recruiting team and Hiring Partners on all aspects of the Summer Associate Recruitment Program.
• Provide administrative support for law student recruiting, including campus recruiting, direct applications, and callback interviews.
• Coordinate in-person and virtual interviews, including attorney schedules, candidate communications, interview materials, and logistics.
• Maintain candidate records in viRecruit, track application statuses, collect interviewer evaluations, and generate recruiting reports.
• Prepare and distribute candidate correspondence and respond to recruiting inquiries in a timely and professional manner.
• Greet candidates during in-office interviews and help ensure a positive candidate experience.
• Assist with planning and coordinating law school recruiting events, networking receptions, and campus engagement initiatives.
• Coordinate event logistics, including invitations, RSVPs, catering, promotional materials, and attorney participation for law school recruiting events and the summer associate program.
• Maintain recruiting calendars, event tracking documents, and relevant deadlines.
• Prepare and organize recruiting materials, giveaways, and supplies for campus events and interview programs.
• Provide on-site support for recruiting events and other outreach initiatives as needed.
• Coordinate internal and external meetings, including scheduling, room reservations, catering, and preparation of materials.
• Process recruiting-related invoices, check requests, and candidate travel reimbursements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level