Recruiting Operations Assistant
About The Position
The Business Services Recruiting (BSR) Operations Assistant is part of Latham & Watkins’ Business Services Recruiting team. The role handles a range of transactional recruiting requests and provides direct, high-touch support to candidates after an offer, helping ensure a smooth transition and responding to questions or concerns. The position is based in the firm’s New York office and may be eligible for a flexible schedule combining hybrid and in-office work. The assistant supports the US offer and post-offer process and contributes to all phases of global recruiting. The role requires timely, accurate completion of requests, clear communication with candidates, clients, and BSR colleagues, and careful handling of sensitive, confidential, privileged, financial, and proprietary information.
Requirements
- Strong problem-solving skills to address and resolve issues arising during recruiting tasks.
- High attention to detail.
- Ability to work in a team environment with a customer-service focus.
- High school diploma or equivalent.
- At least one year of experience in an administrative role.
Nice To Haves
- Bachelor’s degree or equivalent.
- Experience in operations or recruitment.
- Familiarity with shared services platforms and applicant tracking systems.
Responsibilities
- Facilitate and monitor the US offer and post-offer process, ensuring tasks are executed on time and in accordance with region-specific protocols.
- Complete recruiting requests, including creating job postings, setting up on-demand video interviews, and answering referral inquiries through ServiceNow.
- Manage recruiting requests from open through closed status, meet deadlines, promptly action requests, clarify client needs, provide updates, and accurately execute requests in ServiceNow.
- Respond to BSR requests, prioritize them appropriately, and escalate complex queries within the Transactions team and/or BSR Operations vertical.
- Assist with all phases of the global recruiting process, including managing correspondence with candidates, clients, and BSR team members.
- Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by Latham & Watkins.
Benefits
- Bonuses recognizing individual and firm performance.
- Healthcare insurance.
- Life insurance.
- Disability insurance.
- 401(k) plan.
- At least 11 paid holidays per year.
- PTO accruing 23 days during the first year of employment and increasing with tenure.
- Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
- Professional development programs.
- Employee discounts.
- Affinity groups, networks, and coalitions for lawyers and staff.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
