Executive Administrative Assistant

JPMorganChase • Palo Alto, CA

1d • Onsite

About The Position

The Executive Administrative Assistant will provide high-level administrative and organizational support to one or more senior executives on the Infrastructure Platforms Foundational Services team. The role involves working in a fast-paced organization, representing the manager and group with professional courtesy, and interacting with executive-level internal clients across lines of business. The assistant will adapt procedures and processes to support departmental activities and goals, and will also provide administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

This position requires five days in the office, Monday through Friday, and does not support hybrid work.

Requirements

• At least five years of demonstrated administrative experience supporting multiple senior leaders in a fast-paced organization, or managing comparable complex coordination responsibilities.
• Strong organizational skills and the ability to manage competing priorities, changing schedules, and deadlines.
• Strong interpersonal skills and excellent written and verbal communication, with careful attention to accuracy and detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with virtual meeting and collaboration tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and escalate issues appropriately.
• Professional interpersonal skills and the ability to work independently and collaboratively.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• The position is subject to Section 19 of the Federal Deposit Insurance Act; an employment offer is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

Nice To Haves

• Experience supporting at the Managing Director level (or equivalent) or above.
• A college degree.

Responsibilities

• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.
• Provide additional administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed