Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent.
• Legally entitled to work in Canada.
• Valid Alberta Class 5 Driver's License.
• Satisfactory Criminal Record Check as a condition of employment.
• Minimum three (3) years of administrative experience in a busy, customer-focused municipal environment.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy, and record-keeping abilities.
• Ability to work independently, collaborate effectively, and manage competing priorities.
• Sound judgment, problem-solving skills, and discretion in handling confidential information.
• Knowledge of records management and document retention practices.

Nice To Haves

• Post-secondary education in Office Administration, Business Administration, Local Government Administration, or a related field.
• Municipal government experience.
• Knowledge of planning, development, safety codes and/or public works administration processes.
• Familiarity with municipal legislation, bylaws, permits, and regulatory requirements.
• Experience with records management, permitting, or financial software.
• Experience supporting multiple departments or operational functions.

Responsibilities

• Serve as the primary point of contact for planning, development, permitting, and operational inquiries, providing professional customer service in person, by phone, and electronically.
• Provide information and guidance to residents, developers, contractors, consultants, and stakeholders regarding Town policies, bylaws, permit requirements, municipal services, and departmental processes.
• Receive, process, and track development, subdivision and safety codes inspections and permits and related applications and documentation.
• Maintain accurate electronic and physical records, including permit files, land records, databases, tracking systems, and departmental documentation in accordance with records management requirements.
• Prepare, coordinate, and distribute reports, correspondence, notices, development decisions, and other administrative documents.
• Coordinate contractor and procurement administration activities, including permit service providers, quotations, bid openings, invoice verification, and proposal tracking.
• Maintain and update departmental forms, databases, website content, public notices, schedules, maps, operational records, and reporting information to support effective service delivery and decision-making.
• Provide administrative support across departments, including reception coverage, records management, special projects, and reporting activities, and operational continuity.

Benefits

• Comprehensive employer-paid health and dental benefits, including extended health coverage, vision care, travel insurance, an Employee and Family Assistance Program (EFAP), virtual health care services, life insurance, and a Health & Wellness Spending Account.
• Participation in the Local Authorities Pension Plan (LAPP), providing a secure foundation for your future retirement.
• Generous paid time off, including vacation starting at three weeks, annual sick and personal leave.
• Flexible work arrangement options may be available following successful completion of the probationary period.
• Access to Town-sponsored workplace culture initiatives, employee engagement activities, social events, and mental health resources.