Administrative Assistant for Meriwether County Industrial Development Authority

Meriwether County•Meriwether County, GA

About The Position

The Administrative Assistant provides clerical, administrative, and organizational support to the President of the Meriwether County Industrial Development Authority (MCIDA). The role is a professional point of contact for citizens, businesses, visitors, board members, and others contacting or visiting the office. It requires strong organizational skills, professionalism, attention to detail, dependability, excellent customer service, and the ability to handle routine administrative responsibilities efficiently. The position also provides meeting and records support for the Joint Development Authority and Keep Meriwether Beautiful (KMB), and assists with MCIDA projects, events, and activities. The Administrative Assistant must maintain confidentiality regarding economic development projects, personnel matters, proprietary business information, and other sensitive information.

Requirements

High school diploma or equivalent required.
Basic proficiency with computers and standard office software.
Valid driver’s license.
Current Georgia Notary Public commission or ability to obtain a commission following employment.
Strong organizational and time-management skills.
Ability to manage multiple routine assignments and meet deadlines.
Strong attention to detail and commitment to accuracy.
Good written and verbal communication skills.
Ability to follow instructions, complete assigned tasks, and seek clarification when needed.
Ability to work independently on routine administrative duties.
Ability to maintain confidentiality and appropriately handle sensitive information.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to operate computers, video conferencing systems, presentation equipment, copiers, scanners, and other standard office technology.
Ability to prepare accurate meeting minutes and maintain organized meeting records.
Professional and courteous customer-service skills when interacting with citizens, businesses, elected officials, board members, visitors, coworkers, and others conducting business with the office.

Nice To Haves

Previous administrative, clerical, receptionist, customer-service, or office experience preferred.

Responsibilities

Provide clerical and administrative support to the President of the Meriwether County Industrial Development Authority.
Greet visitors to the County Administration Office professionally and courteously, and assist or direct them to the appropriate department or staff member.
Answer incoming telephone calls, respond to routine inquiries, take accurate messages, and route calls appropriately.
Assist with scheduling, calendars, appointments, and meeting coordination.
Prepare meeting spaces for board and committee meetings, including setting up computer, presentation, and video conferencing equipment; preparing printed materials; arranging the room; and providing meeting hospitality and refreshments.
Provide administrative support for Joint Development Authority meetings, including preparing and distributing agendas and meeting materials, recording and preparing minutes, issuing meeting notices, and maintaining meeting records.
Maintain organized electronic and physical files, records, contact lists, and other administrative documents.
Provide notary public services as needed and maintain an active Georgia Notary Public commission.
Prepare routine correspondence and assist with document preparation, mailings, copying, scanning, filing, and other general office duties.
Assist with administrative follow-up resulting from meetings, projects, site visits, and other MCIDA activities.
Provide administrative support to Keep Meriwether Beautiful, including organizing materials for community cleanup days, contacting sponsors, preparing for meetings, and recording and preparing meeting minutes.
Provide administrative support for special projects, events, and activities as assigned.
Maintain confidentiality regarding economic development projects, personnel matters, proprietary business information, and other sensitive information.
Perform other related administrative duties as assigned.