Administrative Assistant I - Tennova Radiation Oncology - Turkey Creek

Community Health Systems Professional Services Corporation • Knoxville, TN

17h

About The Position

The Administrative Assistant I provides clerical and administrative support to Division Directors and other facility leaders. The role helps ensure smooth office operations by preparing correspondence and reports, scheduling meetings, maintaining records, taking meeting minutes, coordinating travel and reimbursements, and handling visitor and phone inquiries. The position also monitors office equipment and provides oversight of clerical work for accuracy and compliance with procedures.

Requirements

• 0–2 years of clerical or administrative experience required.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in using office equipment.
• Strong organizational and time-management skills, with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills for interacting with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Associate degree or coursework in Business Administration or a related field preferred.

Responsibilities

• Prepare and proofread correspondence, reports, forms, schedules, and other documents while ensuring accuracy and confidentiality.
• Assist Division Directors with planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintain business calendars, schedule meetings and conferences, and prepare agendas for meetings conducted by Division Directors.
• Establish and maintain organized hard-copy and electronic record-keeping systems for policies, procedures, and reports.
• Serve as the first point of contact for visitors and phone inquiries, responding professionally or referring inquiries to appropriate associates.
• Attend meetings, take minutes, distribute them to participants, and ensure timely follow-up on action items.
• Coordinate meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assist in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitor and operate office equipment, including computers, printers, and transcription devices, and ensure its functionality and proper maintenance.
• Oversee clerical activities, including reviewing documents and correspondence prepared by others for accuracy and adherence to procedures.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.
• Comply with all policies and standards.

Benefits

• Competitive pay
• Medical, dental, vision, and life insurance coverage
• Generous PTO and extended illness benefits
• 401(k) with company match
• Career development, learning opportunities, and advancement pathways
• Licensure and certification reimbursement for eligible roles
• Student loan assistance for eligible roles
• Employee rewards and recognition programs
• Voluntary benefits including pet insurance, identity protection, and legal insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed