Administrative Assistant - Equipment Yard

Hoffman Construction Company • Portland, OR

1d • Onsite

About The Position

The Administrative Assistant at the Hoffman Equipment Yard supports the smooth operation of yard activities and a broad range of Hoffman Construction projects. Reporting directly to the Equipment Yard Office Manager, this role works with internal and external partners and performs a wide variety of administrative and clerical duties. The position is fully in-office to support the on-site team and day-to-day operations.

Requirements

• High school diploma or GED.
• Proficiency in Windows and Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams.
• General understanding of working within a computer network.
• Ability to maintain a cooperative attitude in high-pressure situations.
• Excellent time-management skills and ability to multitask and prioritize work amid frequent interruptions.
• Excellent written and oral communication skills and ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting.
• Patience and professionalism.
• Strong teamwork and collaboration skills across departments and levels of leadership.
• Ability to work independently, make decisions, and follow through on assignments.
• Creativity, independent judgment, organizational and problem-solving skills, and ability to plan and organize work.
• Strong organizational and computer-use skills, with strong English reading, writing, speaking, and communication abilities.
• Mental alertness, accuracy, and attention to detail.

Nice To Haves

• Experience processing accounts payable or accounts receivable invoices.
• Familiarity with construction tools, materials, and equipment.
• Understanding of DOT, DMV, and DEQ regulations related to fleet management.
• Professional experience with JD Edwards EnterpriseOne.

Responsibilities

• Organize, file, and track large volumes of electronic and hard-copy documentation.
• Perform high-volume data entry for work orders, purchase orders, and invoices, maintaining accuracy.
• Assist with daily office and project site needs.
• Prepare accounts payable and accounts receivable documents.
• Answer and direct phone calls.
• Interface with department administrators and vendor contacts.
• Cross-train with other office team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED