Administrative Assistant - Equipment Yard

Hoffman Construction Company • Portland, OR

2d • $45,000 - $58,000 • Onsite

About The Position

The Administrative Assistant at the Hoffman Equipment Yard supports the smooth operation of yard activities and Hoffman Construction projects. Reporting directly to the Equipment Yard Office Manager, this role handles a broad range of administrative and clerical work and collaborates with internal and external partners. The position is fully in-office to support the on-site team and day-to-day operations.

Requirements

• High school diploma or GED.
• Proficiency with Windows and Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams, and a general understanding of computer networks.
• Ability to maintain a cooperative attitude in high-pressure situations.
• Excellent time-management skills and ability to multitask and prioritize work while frequently interrupted.
• Excellent written and oral communication skills and ability to develop strong interpersonal relationships.
• Ability to work in a large professional setting with patience and professionalism.
• Strong teamwork and collaboration skills across personnel, departments, and leadership levels.
• Ability to work independently, make decisions, and follow through on assignments.
• Organizational, computer-use, planning, and problem-solving skills; mental alertness, accuracy, and attention to detail.
• High level of competency in reading, writing, and speaking English.
• Must be able to pass the Hoffman Drug and Alcohol test.

Nice To Haves

• Experience processing Accounts Payable or Accounts Receivable invoices.
• Familiarity with construction tools, materials, and equipment.
• Understanding of DOT, DMV, and DEQ regulations related to fleet management.
• Professional experience with JD Edwards EnterpriseOne.

Responsibilities

• Organize, file, and track large volumes of electronic and hard-copy documentation.
• Perform high-volume data entry for work orders, purchase orders, and invoices, ensuring accuracy.
• Assist with daily office and project-site needs.
• Prepare Accounts Payable and Accounts Receivable documents.
• Answer and direct phone calls.
• Interface with department administrators and vendor contacts.
• Cross-train with other office team members.

Benefits

• Competitive pay and advancement opportunities.
• Ongoing professional training and development.
• Comprehensive benefits, including free primary care for the employee and family through dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED