Business Office Administrative Assistant - Central Office

Sheridan County School District #2•Sheridan, WY

3d•Onsite

About The Position

Sheridan County School District No. 2 is seeking a kind, professional, dependable, detail-oriented Administrative Assistant to support the Business Office. The position handles basic financial tasks, maintains accurate digital records, and provides administrative support to help ensure smooth office operations. It requires high integrity, confidentiality, and proficiency with financial software and Google Suite. This is a year-round, full-time classified hourly position at the Central Office. The posting states a Monday-through-Friday schedule of 7:30 a.m. to 4:30 p.m., with shorter office hours during summer months. It also lists 260 days per year and 8 hours per day, while a separate terms section lists 240 days per year. The starting wage is $19.56–$22.56 per hour, depending on experience. The position is non-exempt, at will, of indefinite duration, and is not a contract position. The role reports to the Business Manager. Benefits include medical, dental, vision, life, supplemental life and AD&D insurance, medical and dependent care flex plans, Aflac, and an employee pension through the Wyoming Retirement System. The posting also lists 19 paid holidays, 12 paid sick leave days, 2 paid personal days, and 12 paid vacation days annually. Sheridan County School District No. 2 is an Equal Opportunity Employer and supports the Americans with Disabilities Act, including consideration of reasonable accommodations. Employees initially hired on or after July 1, 1996, must pass a criminal background check with the Wyoming Department of Criminal Investigation.

Requirements

High school diploma or GED.
Ability to work independently with little supervision.
Ability to communicate clearly and work with people of varied personalities.
Sound judgment and ability to maintain confidentiality.
Good organizational and digital record-keeping skills.
Ability to perform basic data entry and analysis to identify discrepancies.
Excellent time-management skills and ability to meet strict deadlines.
High integrity and proficiency in financial software and Google Suite.

Nice To Haves

Prior clerical experience is preferred but not required.

Responsibilities

Perform clerical and administrative duties required by daily Business Office operations.
Process monthly accounts receivable, including Pre-K, staff housing, propane fuels taxes, and National School Lunch reimbursement requests.
Process Visa purchases by reviewing submissions, obtaining signatures, scanning and organizing documents, and retrieving requested information.
Maintain and analyze accounting, payroll, and benefits-related databases.
Prepare reports as requested by the Assistant Business Manager and/or Business Manager.
Scan and organize digital documents, including bank reconciliations, invoices, W-9s, and cash receipts.
Assist with maintaining time-management software, including system changes and maintenance, substitute and time-management training, technical support, and troubleshooting related issues.
Respond promptly and courteously to phone calls, emails, and walk-in visitors.
Respond to department requests, comments, and correspondence when appropriate, and route matters requiring follow-up to the appropriate staff member.
Provide administrative support for department projects, such as annual audits and state- or payroll-related reports.
Serve as backup for accounts payable processing.
Maintain confidentiality concerning district financial information and employee, student, and parent information.
Assist with gathering data requested by the audit firm during audits.
Learn the WDE accounting manual and assist with accounts receivable.
Perform similar duties and complete special projects as assigned by the Business Manager.