ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE / Caldwell
About The Position
The Administrative Assistant provides administrative and clerical support to the MSHS Director, Assistant Director, Regional Services Administrator, and department staff at the central office in Caldwell, Idaho. The role includes supporting meetings, correspondence, purchasing and procurement, payment processing, inventory monitoring, telephone inquiries, and general office operations. The position reports to the Office Manager Medical and is a full-time, hourly, non-exempt role on the day shift. The successful candidate will provide responsive customer service, manage multiple tasks and deadlines while remaining professional under pressure, and maintain the confidentiality of CC Idaho clients and records. Work must comply with CC Idaho policies, procedures, and safety practices.
Requirements
- High school diploma or GED.
- Current driver's license and proof of auto insurance.
- Pass a physical examination and background checks.
- At least one year of office experience.
- Obtain Pediatric First Aid and CPR certification.
- Ability to multitask, meet deadlines, and remain calm and professional under pressure.
- Ability to frequently stand, walk, climb or balance, sit, stoop, kneel, crouch or crawl, and reach with hands and arms.
- Ability to lift and/or move up to 50 pounds.
Nice To Haves
- Ability to read, speak, and write in both English and Spanish in a business setting.
- Knowledge of basic accounting and bookkeeping practices and procedures.
- Experience with a web-based platform.
Responsibilities
- Provide administrative and clerical support to the MSHS Director, Assistant Director, Regional Services Administrator, and department staff.
- Take and prepare minutes for assigned meetings.
- Prepare, receive, and route incoming and outgoing messages, mail, and letters.
- Prepare letters, documents, records, and reports.
- Review and process payment requests, contracts, and vouchers.
- Resolve vendor conflicts and invoice discrepancies.
- Administer the purchase and procurement of supplies and services.
- Develop and implement procurement standards and specifications.
- Develop and administer bid requests.
- Monitor supply and inventory levels.
- Answer telephone inquiries, provide information, and route inquiries and messages to appropriate recipients.
- Perform general office duties, including data and word processing, data entry, copying, and filing.
- Provide general administrative and clerical services with a customer-service orientation.
- Maintain confidentiality of CC Idaho client information and records.
- Perform work in accordance with CC Idaho policies, procedures, and safety practices.
Benefits
- Medical benefits
- Dental benefits
- Vision benefits
- Basic life insurance with accidental death and dismemberment coverage
- Supplemental voluntary life insurance
- Long- and short-term disability
- Flexible spending accounts for medical and dependent care
- 401(k) retirement plan (participation requires being at least 21 years old)
- Voluntary accident insurance
- Voluntary critical illness insurance
- Legal Ease
- Norton LifeLock
- Verizon discount plan
- Paid time off: 20 days after the first year, increasing with length of service to 40 days after 30 years
- Twelve paid holidays
- Employee Assistance Program with 10 free sessions per topic or situation
- Educational leave of up to five hours per week, subject to approval and eligibility
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
