Administrative Assistant / Office Assistant

Model Remodel•Seattle, WA

5d•Onsite

About The Position

Model Remodel, a Seattle-based residential remodeling general contractor, is seeking an experienced Administrative Assistant to support the team, clients, and daily office operations. The role manages general administrative activities, assists with office needs, and serves as a helpful, positive presence in a collaborative workplace. The Administrative Assistant is a primary point of contact for visitors, clients, team members, and incoming communications, and helps keep office operations organized and running smoothly. The successful candidate is reliable, professional, highly organized, comfortable managing multiple priorities, and attentive to detail. The position supports operations, HR, and marketing with administrative coordination, maintains office systems and common spaces, and handles basic office and vendor needs. This is an onsite role in the Seattle office. Core office hours are Monday through Friday, 7:30 a.m.–5:00 p.m., with some schedule flexibility within that window. Applicants must have current U.S. work authorization and not require employer-sponsored visa support to begin or remain in the role.

Requirements

At least 2 years of office administration experience; the posting describes this as preferred.
Consistently demonstrate professionalism and mutual respect in all interactions.
Proficiency in Microsoft 365, including SharePoint, Outlook, Word, and Excel.
Strong organizational, communication, and multitasking skills.
Ability to learn new systems and adapt to changing priorities.
Valid driver’s license and reliable transportation for occasional errands.
Current U.S. work authorization, with no need for employer-sponsored visa support to begin or remain in the role.
Ability to work in a constant state of alertness and in a safe manner.
Ability to lift, carry, and move office supplies, materials samples, or small deliveries, typically up to 20 pounds and occasionally up to 30 pounds.
Ability to perform detail-oriented work and review information on a computer screen for extended periods.
Ability to communicate effectively in person, over the phone, and via electronic communication.

Nice To Haves

Experience with QuickBooks or timecard management.
Basic IT troubleshooting skills, including printers, connectivity, and Microsoft 365 support.

Responsibilities

Provide day-to-day administrative support to ensure smooth office operations.
Serve as a primary point of contact for visitors, clients, team members, and incoming communications.
Maintain organized office systems, including filing, data entry, and supply management.
Coordinate scheduling and meetings and provide general administrative support to team members.
Support operations, HR, and marketing with administrative coordination as needed.
Help maintain common office spaces and coordinate basic office and vendor needs.
Track and route incoming inquiries and support basic administrative systems and reporting.
Run occasional errands as needed.
Perform other duties as assigned.