Executive Administrative Assistant

DuraServ Corp • Coppell, TX

5d • Onsite

About The Position

DuraServ is seeking an Executive Administrative Assistant to serve as the operational nerve center of the CEO’s office at its corporate headquarters in Coppell, Texas. The position is on-site, full-time, and reports directly to the CEO. DuraServ operates across nine U.S. regions as a national commercial dock and door solutions provider, and its CEO leads a growing, acquisition-driven organization. The role helps protect and structure executive time so high-stakes decisions and strategic work can happen effectively.

The Executive Administrative Assistant owns the CEO’s calendar, coordinates meetings and complex domestic travel, reconciles expenses, prepares executive briefings and presentations, manages communications on the CEO’s behalf, and oversees corporate event logistics. The role calls for strong organization, attention to detail, discretion, professional judgment, initiative, and polished communication with executives, board members, partners, and employees.

Requirements

• At least 2 years of executive administrative support experience directly supporting C-suite leadership, or 3 to 5 years of paralegal or high-level administrative equivalent experience.
• Demonstrated experience managing high-volume, complex calendars and coordinating travel for senior executives with competing priorities.
• Advanced proficiency with Microsoft Office 365, specifically Outlook, PowerPoint, Word, and Excel, including the ability to independently produce polished, executive-ready materials.
• High school diploma or equivalent required.
• Experience reconciling travel expenses and managing reimbursement processes accurately and in accordance with company policy.
• Exceptional organization and ability to manage multiple priorities accurately, with reliable systems for tracking commitments, follow-ups, and deadlines.
• Strong attention to detail, professional polish, and personable communication with executives, board members, external partners, and internal teams.
• Discretion and sound judgment when handling sensitive information, confidential communications, and executive matters.
• Proactive approach, including identifying issues early and resolving problems before they escalate.

Nice To Haves

• Associate’s or bachelor’s degree.
• Prior experience supporting a CEO or President in a mid-size to large corporate environment.
• Experience coordinating corporate events, board meetings, or executive off-sites, including vendor management and budget oversight.
• Familiarity with expense management platforms and corporate travel tools.
• Experience serving as a gatekeeper and liaison between a senior executive and internal and external stakeholders.

Responsibilities

• Manage the CEO’s calendar, resolve conflicts, prioritize commitments, and structure time around high-priority work.
• Coordinate meetings with internal leaders, external partners, board members, and cross-functional teams; prepare agendas and pre-reads and track follow-up actions.
• Anticipate scheduling needs and ensure meetings have appropriate preparation, context, and follow-through.
• Plan and execute complex domestic travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Manage last-minute travel and schedule changes calmly and efficiently.
• Reconcile travel expenses, ensuring receipts, coding, and reimbursements are accurate, timely, and compliant with company policy.
• Research and prepare executive briefings, reports, and presentations using Microsoft PowerPoint, Word, and Excel.
• Draft, manage, and prioritize the CEO’s Outlook communications, respond to routine inquiries, route action items, and ensure requests are followed through.
• Manage corporate event logistics, including registration, agendas, attendee communications, vendor oversight, and budget tracking.
• Represent the CEO’s office professionally and handle sensitive information with discretion.

Benefits

• Competitive compensation commensurate with experience.
• Full benefits package including medical, dental, and vision coverage.
• 401(k) with company match.
• Company-provided life insurance.
• Short-term and long-term disability coverage.
• Direct, daily access to and partnership with the CEO.
• Visibility across the executive team and business functions.
• Stable, on-site corporate environment where precision, professionalism, and initiative are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED