WYOMING ADMINISTRATIVE ASSISTANT III

Nabors•Casper, WY

About The Position

The Administrative Assistant III provides comprehensive administrative support to an upper-management position, taking ownership of tasks such as scheduling, travel arrangements, meetings, calls, and correspondence. The role supports executives and teams, exercises independent judgment on administrative matters, and handles sensitive and confidential issues. The position also assists executives with personal matters and supports a safe workplace and participation in HSE programs.

Requirements

At least 5 years of administrative experience, including at least 3 years supporting a senior executive in a business development environment.
Above-average communication and interpersonal skills.
Strong PC skills, including MS Outlook, Visio, Internet, and Microsoft Word, Excel, and PowerPoint.
Excellent typing, proofreading, spelling, and grammar skills.
Ability to perform complex administrative tasks requiring independent judgment and considerable knowledge of administrative processes.
Ability to work independently or with minimal supervision.
Detail-oriented with good organizational skills.
Ability to recognize and identify work priorities.
Ability to analyze and solve problems.
Ability to develop, plan, and implement short- and long-range goals.
Ability to foster a cooperative work environment.
Proactive and ambitious.
Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Commitment to working safely and participating in all HSE programs.
Extensive familiarity with the overall corporate organization and its responsibilities.
Ability to work in a fast-paced environment with multiple concurrent assignments.
Self-starter with the ability to work with minimal supervision.

Responsibilities

Perform a wide variety of administrative tasks as directed by the immediate supervisor.
Maintain appointment schedules and calendars.
Receive and distribute incoming mail, reviewing it to identify items requiring priority attention.
Provide administrative support to teams as needed.
Compose memos, reports, and other correspondence from outlines, drafts, or verbal instructions.
Produce and distribute accurate agendas, meeting minutes, and project reports, selecting appropriate formats and presentation methods.
Prepare PowerPoint presentations.
Cover phones, respond to caller requests, route calls, and handle calls in the supervisor's absence using knowledge of the business.
Maintain current files and monitor and control filing systems; revise or develop filing categories and systems as needed.
Arrange meetings and travel based on brief instructions, making independent decisions about schedules, transportation, accommodations, audiovisual aids, and refreshments.
Assist with agendas and other meeting documentation.
Prepare paperwork related to visas for company travel.
Schedule and organize complex meetings, travel, and conferences.
Greet visitors and introduce them to management.
Provide assistance and ensure compliance with policy provisions and standards.
Assist team members with copying, faxes, and miscellaneous correspondence.
Assist and support executives with personal matters.
Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
Participate in HSE programs and maintain a commitment to working safely.