Engineering Administrative Assistant

Enercon Services, Inc. • Kennewick, WA

4d

About The Position

ENERCON's Nuclear Services Group is seeking an Engineering Administrative Technical Specialist to support engineering and project teams in its Kennewick, Washington office. The role helps keep critical projects on track by coordinating training and access, managing documents and deadlines, preparing reports, processing contracts, and supporting office administration. Some positions may be performed remotely in one or more U.S. states, but this posting identifies the Kennewick office as the location for this role.

Requirements

• Bachelor's degree required.
• A non-STEM bachelor's degree generally requires 2 years of experience.
• Proficiency in Microsoft Office, especially Excel.
• Demonstrated professional business aptitude.
• Excellent communication skills, including the ability to communicate across all levels of an organization.
• Ability to balance conflicting priorities effectively.
• Proactive approach.
• Excellent time-management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Ability to comprehend and carry out instructions and complete tasks with minimal direction.
• Team player with a positive attitude.
• Ability to secure access to the client IT network.
• U.S. citizenship required due to federal contract requirements.
• Must be legally authorized to work in the U.S. without current or future employer sponsorship.
• Employment is contingent on passing pre-employment and random drug/alcohol screenings, background checks, and annual motor vehicle record reviews, in accordance with company and client policies.

Nice To Haves

• A bachelor's degree in a STEM field is highly preferred.
• Engineering or utility industry experience is preferred.

Responsibilities

• Support the engineering team with information requests, including uploading and downloading paperwork in client electronic or physical storage systems.
• Perform administrative reviews for procedural adherence and readability.
• Oversee and support assignment of training in the client training system, monitor upcoming training due reports, and facilitate employee training in the system.
• Oversee and support permanent and visitor badge access for employees at client sites, which may require obtaining a client badge or computer access.
• Prepare client and internal tracking reports with critical deadlines.
• Reconcile reports and financial data against records on file; identify inconsistencies, policy deviations, and errors, and take appropriate corrective actions.
• Run reports, analyze data, identify potential issues, and propose solutions to project management and engineering teams.
• Process contracts, amendments, and purchase orders.
• Support office administration, invoicing, and recordkeeping.
• Perform other administrative and general duties as required by the division.
• Travel between 0% and 5% of the time.

Benefits

• The company indicates that candidates may be eligible for benefits and directs applicants to learn more about potential benefits; specific benefits are not listed in the posting.

What This Job Offers

• Job Type: Full-time