Administrative Assistant (Field Engineering)

Bechtel Corporation•Town of Clay, NY

9d•$51,300 - $78,200•Onsite

About The Position

The Administrative Assistant supports field engineering and project teams on Bechtel’s semiconductor-fab project in Clay, New York. The role performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. It supports routine and complex activities, including travel coordination, expense reporting, professional correspondence, meeting preparation, and project-record processing. The successful candidate anticipates issues, manages changing priorities, and contributes to the team’s efficiency and organization.

Requirements

1–2 years of related experience.
Intermediate to advanced skills in Microsoft Office; a skills test may be administered.
Working knowledge of SharePoint, Visio, Teams, and Concur.
Excellent oral and written communication skills; a grammar and spelling skills test may be administered.
Strong organizational skills and attention to detail.
Experience interfacing with management and customers.
Professional demeanor.
Ability to handle confidential information.
Working knowledge of Aconex or another electronic document management system.
Ability to work independently.
Ability to work overtime on short notice as required.

Responsibilities

Maintain hard-copy or electronic calendars for manager(s).
Schedule and reschedule appointments independently based on managers’ commitments and priorities, providing adequate detail for calendar items.
Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
Coordinate requests from clients, managers, and in-house staff; determine action on important or emergency matters or direct requests to the appropriate contact when a manager is absent.
Coordinate domestic and international travel arrangements and prepare detailed itineraries.
Manage expense reports through Concur.
Organize facilities and catering for conferences, meetings, training, and employee events.
Create, organize, and distribute presentations or materials for meetings.
Coordinate special activities and programs with manager input and approval.
Compose routine correspondence for appropriate signature.
Process project correspondence, conference notes, and meeting minutes.
Assist with internal moves and space changes.
Collect, review, and distribute hard-copy and electronic mail, independently handling mail that does not require a manager’s attention.
Use the Enterprise Content Management System (ECMS) to electronically process project records.
Order supplies and other items as required.
Perform other duties assigned by manager(s).