Field Administrative Assistant
About The Position
Cotton is seeking an experienced, reliable, task-oriented Administrative Assistant to perform a range of administrative duties. The ideal candidate is self-motivated and professional, able to manage their workload and prioritize tasks in a fast-paced corporate environment. The position offers an opportunity to join a growing company with competitive compensation. The role includes coordinating executive communications, scheduling meetings and travel, supporting events and presentations, preparing reports and expense reports, maintaining filing systems, and performing general administrative duties. The assistant must uphold confidentiality and maintain professionalism with staff and clientele. The role requires willingness to travel for up to 30 days at a time.
Requirements
- Proven experience as an executive assistant or in another relevant administrative support role.
- Three to five years of administrative experience.
- Three to five years of executive assistant experience.
- Experience managing multiple calendars.
- Experience booking travel.
- Advanced Microsoft Office skills and ability to become familiar with firm-specific programs and software.
- Proficiency in collaboration and delegation of duties.
- Professional-level verbal and written communication skills.
- Strong organizational, project management, and problem-solving skills, with the ability to multitask.
- Exceptional interpersonal skills.
- Friendly and professional demeanor.
- Willingness to travel for up to 30 days at a time.
Nice To Haves
- Bachelor’s degree preferred, but not required.
Responsibilities
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with Cotton personnel.
- Schedule meetings and appointments and manage travel itineraries.
- Organize and/or assist with events and functions.
- Assist with preparing business presentations, including text, PowerPoint, and electronic presentations.
- Prepare reports by collecting and analyzing information.
- Prepare monthly expense reports.
- Maintain an organized filing system of paper and electronic documents.
- Uphold a strict level of confidentiality.
- Develop and sustain a professional standard among staff and clientele.
- Perform general administrative duties.
- Be willing to travel for up to 30 days at a time.
Benefits
- Competitive compensation.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
