Assistant, Field Administrative

Enterprise Products Partners L.P.•Midland, TX

About The Position

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees. Duties include procuring office supplies, maintaining files, coordinating paperwork and meetings, managing travel arrangements, answering phones, distributing mail, managing office equipment, and completing other related tasks as assigned. The role also supports budgeting, financial and accounting processes, expense reporting, and timesheet and payroll administration for approximately 70 hourly employees. The successful candidate works professionally, accurately, and safely while maintaining proficiency in applicable software and complying with Company and government regulations.

Requirements

High school diploma or GED equivalent.
Ability to communicate effectively, verbally and in writing, with individuals, teams, customers, and stakeholders at various organizational levels in a businesslike and professional manner.
Takes initiative and is proactive in addressing issues; completes tasks quickly and efficiently.
Ability to juggle competing priorities, multitask, and change direction in varied workplace situations.
Open to and helps facilitate needed change.
Conscientiousness, dependability, and commitment to the role, team, and company.
Ability to work in a fast-paced environment, make recommendations, and find cost-effective solutions to meet business demands.
Ability to take action to achieve goals beyond what is required.
Ability to remain focused and complete tasks despite setbacks.
Ability to meet deadlines and cost commitments using sound business judgment and professionalism.
Commitment to continuous improvement of self, processes, projects, and the overall business.

Nice To Haves

At least 5 years of experience in a support and/or administrative assistant role is preferred.
At least 2 years of experience in the oil and gas industry is preferred.

Responsibilities

Develop and assist in preparing annual expense and capital budgets, and manage monthly budget reports.
Identify efficient, professional, and cost-effective ways to assist the manager with day-to-day activities.
Handle inquiries professionally, verbally and in writing.
Procure office supplies, maintain files, document meetings, and manage travel arrangements.
Track purchase requisitions and purchase-order completion; process invoices for payment and track invoices.
Manage expense reports and invoices online, including company credit-card purchases.
Manage timesheets and payroll, including processing electronic timecards for approximately 70 hourly employees every two weeks and reviewing them for accurate coding and compliance with company policy.
Maintain knowledge of available resources to support information flow for audits and general inquiries.
Perform duties safely and in compliance with Company, federal, state, and local regulations.
Maintain proficiency in job functions and applicable software programs.