Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Active Secret Security Clearance
• Advanced proficiency in Microsoft Office 365 applications
• Bachelor's degree from an accredited institution; or High school diploma/equivalent with 10+ years relevant experience supporting senior executives.

Nice To Haves

• Experience supporting executives within Army, DoD, or federal civilian organizations
• Knowledge of military protocols, executive correspondence standards, and senior-level staff operations.
• Experience coordinating foreign travel and clearance requirements
• Experience coordinating travel through the Defense Travel System (DTS).
• Proven ability to operate effectively in fast-paced, high-visibility environments
• Outstanding verbal, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently and proactively anticipate executive needs.

Responsibilities

• Prepare travel authorizations, orders, and vouchers using the Defense Travel System (DTS).
• Develop detailed travel itineraries and coordinate reservations, lodging, transportation, and logistics.
• Prepare Aircraft and Personnel Automated Clearance System (APACS) requests and support compliance with the Foreign Clearance Guide. Assist with passport and visa applications and foreign travel requirements.
• Manage and maintain complex calendars, schedules, and appointments to include supporting calendar synchronization meetings.
• Receive and screen incoming calls, visitors, and correspondence, determining priorities and directing inquiries appropriately.
• Maintain files, records, and critical program documentation for rapid retrieval and accessibility
• Review correspondence packages to ensure completeness, routing requirements
• Anticipate leadership information requirements and proactively gather, organize, and summarize relevant materials.
• Prepare executive briefing materials, and meeting packages.
• Keep leaders informed of upcoming commitments, deadlines, and priority actions.
• Perform final administrative edits and quality reviews prior to executive signature or approval
• Assist in coordinating meetings, conferences, and leadership engagements.
• Manage visit requests and logistics for senior-level visitors, including military and government officials.
• Support workforce events, ceremonies, command functions, and official engagements.
• Serve as the owner for recurring administrative processes, reports, and deliverables.
• Track suspense actions and follow up with stakeholders to ensure timely completion.
• Identify and implement process improvement opportunities that enhance executive and team effectiveness.
• Adjust priorities and schedules based on evolving business needs and strategic objectives.

Benefits

• Zero Harm culture
• People First company commitment
• Team of teams philosophy
• Environment where everyone can Belong, Connect and Grow