Administrative Assistant

Early Connections Learning Centers•Colorado Springs, CO

22d•Onsite

About The Position

The Administrative Assistant supports the daily operations of an early childhood center by coordinating communication, records, schedules, and administrative documentation. The role assists families, staff, and leadership with inquiries, maintains a welcoming and orderly environment, protects confidential information, and helps support compliance with licensing and accreditation standards. The position is full-time, non-exempt, on site, and scheduled for 40 hours per week, Monday through Friday, at $19.00 per hour. It reports to the Center Director.

Requirements

High school diploma.
Two years of experience working in a business office.
Basic knowledge of secretarial and financial duties, including phone etiquette and typing.
Ability to use adding machines or calculators and standard office equipment.
Comfort using computers and technology and willingness to learn new computer skills and software programs.
Ability to use Microsoft Office, Outlook, and Excel.
Ability to self-motivate and work independently with sound judgment, creativity, reliability, and dependability.
Must pass federal and state criminal and Colorado Department of Early Childhood background checks, a pre-employment drug screen, and a physical.
Employment, education, and/or credentials must be verified.
A valid driver's license is required by position; the posting does not specify whether it is required for this position.

Nice To Haves

Typing speed greater than 50 words per minute is preferred.

Responsibilities

Answer the phone and front door promptly and courteously.
Greet visitors, determine the nature of their visit, and have them sign in.
Perform general office duties, including typing, copying, and filing.
Enter attendance in ChildPlus for all Early Head Start and Head Start classrooms.
Maintain child files and the emergency contact book.
Perform finance-related duties, including checking the Playground system daily, correcting attendance entries, obtaining parent signatures, maintaining a CCCAP swipe log, and forwarding appropriate forms to the Finance team.
Compare daily attendance with meal counts and make corrections in Playground.
Support family partnership programs, including family nights, parent center meetings, parent communications, special events, and preparing monthly newsletters.
Complete monthly reports.
Check in meals and distribute them to classrooms.
Maintain a clean and orderly office and general areas of the facility.
Maintain and update lobby bulletin boards.
Follow applicable universal precautions and infection control guidelines and procedures.
Communicate with staff across departments and with the community to meet the needs of the center.
Share appropriate information with co-workers and supervisors and communicate openly and honestly.
Use discretion and maintain confidentiality regarding children, families, staff, and program matters.
Maintain professionalism, a positive demeanor, and a professional appearance.
Perform other duties as assigned.

Benefits

Paid time off.
13 paid holidays scheduled in 2026.
Generous paid vacation.
Eight paid sick days.
One paid anniversary day.
Paid Family Medical Leave for qualifying individuals; this benefit does not provide 100% wage replacement.
Medical insurance, with the employer paying up to 75% of the employee premium.
Dental insurance.
Vision insurance.
Free Employee Assistance Program.
Childcare discount for enrolled children, subject to enrollment availability: $75 per week for toddlers ages 12 months to 3 years and $50 per week for preschool and school-age children ages 3 to 14 years.
Tuition reimbursement of $150 per 3-credit-hour course for eligible approved coursework, subject to required grade point average.
Potential reimbursement for pre-approved job-related certificate programs.
Employer-paid basic term life and AD&D insurance.
Voluntary short-term disability insurance.