Administrative Assistant

Drury University•Monett, MO

22d

About The Position

The Administrative Assistant supports the Drury GO, CAMP, and TRIO programs through general office procedures and administrative duties. The role requires organization, communication, correspondence, and filing skills and provides day-to-day clerical support to program staff, faculty, and students. The position coordinates logistics for meetings and events; attends meetings and prepares, distributes, and files materials; maintains student records; provides budgetary support; and prepares event materials such as programs and flyers. The Administrative Assistant also assists the CAMP and TRIO Directors with projects, research, and presentations, schedules appointments for new students, documents contacts with current students, and coordinates program activities. The role maintains organized, audit-ready electronic and physical files in accordance with U.S. Department of Education guidelines, reconciles CAMP and TRIO program accounts monthly and retains purchase receipts, maintains a simple office filing system, and monitors and orders office and classroom supplies. Other job-related duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent and three years of proven administrative experience, or an equivalent combination of education and experience.
Excellent computer skills and proficiency with all components of Microsoft Office.
Good design capability and interest in continually acquiring skills.
Ability to use a copy machine.
Excellent written communication and attention to detail.
Ability to maintain the confidentiality of materials handled or seen while performing job responsibilities.
Positive attitude and neat, professional appearance when greeting students, faculty, and campus visitors.
Ability to work independently, organize and prioritize workload, and complete assignments in a timely manner.
Analytical skills for maintaining records and preparing reports.
Understanding of program deadlines and the academic process related to the department’s programs.
Ability to interpret written, verbal, diagram, or schedule-format instructions.
Ability to be creative and flexible.
Ability to establish good rapport with students.
Ability to anticipate ways to assist staff with their daily work.

Nice To Haves

Post-secondary education or an associate degree.

Responsibilities

Provide day-to-day clerical support for the CAMP and TRIO programs.
Coordinate logistics for meetings and events.
Attend meetings as required and prepare, distribute, and file materials.
Maintain student records.
Provide budgetary support.
Prepare event materials, including programs and flyers.
Provide administrative support to Drury GO staff, faculty, and students.
Assist CAMP and TRIO Directors with projects, research, and presentations.
Make appointments for new students, document contacts with current students, and coordinate program activities.
Maintain organized, audit-ready electronic and physical files in accordance with U.S. Department of Education guidelines.
Reconcile CAMP and TRIO program accounts monthly and retain receipts for purchases.
Maintain a non-complex office filing system.
Maintain office and classroom supply inventory and order or purchase supplies as needed.
Perform other duties as assigned.