Administrative Assistant - Budget Office
About The Position
Centuria Corporation is seeking a highly organized and detail-oriented Administrative Assistant to support the Budget Office on its government contract with the National Weather Service (NWS) Next Generation Radar (NEXRAD) Radar Operations Center (ROC) in Norman, Oklahoma. The role supports financial activities, administrative tasks, and the efficient operation of the budget office. It requires an understanding of financial processes and strong organizational skills. The ROC operates, maintains, and modernizes the NEXRAD radar network, provides technical support, oversees upgrades, collaborates with research institutions and government agencies, and manages radar data dissemination for forecasting and severe-weather alerts. The position is full-time and onsite.
Requirements
- High school diploma or equivalent.
- Two years of administrative support experience in an office environment.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Strong organizational skills and ability to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and in a team-oriented environment.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Nice To Haves
- Associate's or bachelor's degree in Business Administration, Finance, Accounting, or a related field.
- Experience supporting financial, budget, accounting, procurement, or government administrative functions.
- Experience in a federal government or government contractor environment.
- Experience creating and maintaining spreadsheets, reports, and data tracking tools using Microsoft Excel.
- Familiarity with financial management systems, procurement processes, or budget execution activities.
Responsibilities
- Provide administrative support to the Budget Office, including preparing correspondence, maintaining records, coordinating meetings, and supporting day-to-day office operations.
- Assist in preparing, reviewing, and distributing budget documents, financial reports, forecasts, and related documentation.
- Maintain electronic and physical financial records in accordance with federal records management requirements.
- Enter, update, validate, and track financial information in spreadsheets, databases, and government financial management systems.
- Assist with processing and tracking purchase requests, purchase orders, invoices, and other procurement-related documentation.
- Support budget execution by tracking expenditures, obligations, and funding balances.
- Prepare recurring and ad hoc reports using Microsoft Excel and other reporting tools.
- Develop and maintain spreadsheets, charts, dashboards, and other data visualization products to support financial analysis and decision-making.
- Coordinate meetings, conference calls, training events, and office activities, including scheduling and logistics.
- Maintain office supplies, equipment inventories, and administrative resources.
- Handle sensitive financial and organizational information confidentially and professionally.
- Collaborate with government and contractor personnel to complete assigned tasks on time.
- Perform other administrative and budget support duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
