Office Administrative Assistant

Sika AG•Elko, NV

3h•Onsite

About The Position

Sika is seeking an energetic, organized, and dependable Administrative Assistant to support the Production and Office Departments at its plant in Elko, Nevada. The role is based onsite and reports directly to the Operations Manager. The assistant provides general administrative and operational support, including document and filing management, reception, shipping and order coordination, production data entry, supply inventory, equipment upkeep, event food orders, and support for employee milestones and special occasions. Other duties may be assigned by the Supervisor.

Requirements

High school diploma or equivalent.
Bilingual in English and Spanish, with strong verbal and written communication skills.
Excellent professional business communication and telephone etiquette.
Demonstrated reliability, punctuality, consistent attendance, and dependable work hours.
Strong interpersonal skills and ability to maintain positive working relationships with internal and external contacts, including departments, vendors, employees, and customers.
Proficiency in Microsoft Office applications, including Word and Excel.

Nice To Haves

Previous SAP experience.

Responsibilities

Provide administrative support by preparing reports, scanning documents, coordinating office meetings, and responding to departmental requests.
Maintain organized filing systems, including creating and managing project folders.
Answer and direct phone calls, greet customers and visitors, and provide a professional first impression.
Maintain packing slips, process customer orders, coordinate delivery schedules, and assist with invoicing.
Serve as the primary point of contact for UPS by processing invoices, creating shipping labels, and coordinating daily driver pickups.
Provide backup administrative support for production processes, including data entry.
Assist other departments with general administrative and operational support as needed.
Monitor and maintain inventory of office, shipping, restroom, cleaning, and kitchen supplies, and place orders as needed.
Keep production form cabinets, worktables, and designated supply areas organized, clean, and properly stocked.
Maintain office copy machines and printers, monitor toner and staple supplies, and coordinate service calls when necessary.
Coordinate food orders for meetings, training sessions, and other company events.
Arrange flowers, gifts, and other appropriate items for employee milestones and occasions, including births, bereavements, and other special circumstances.
Perform other duties and responsibilities as assigned by the Supervisor.