Litigation Legal Administrative Assistant- 3694994

AMS Staffing • San Diego, CA

2d • Hybrid

About The Position

The Legal Practice Coordinator provides primary legal secretarial and administrative support in the San Diego office. The position supports litigation and transactional practices, coordinating litigation filings, deadlines, proceedings, documents, and matter administration while helping attorneys manage daily practice needs. It requires sound judgment, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced environment.

The role also supports practice administration, including new client and matter requests, conflict checks, engagement letters, time entry, prebills, invoices, expense reports, vendor payments, travel, attorney calendars, and meetings. The coordinator may provide backup and overflow support to other Legal Practice Coordinators and legal support team members, handle confidential information, prioritize urgent requests, and perform other assigned practice and administrative duties.

Requirements

• Bachelor’s degree required.
• Five or more years of legal secretarial or practice coordination experience supporting litigation attorneys in a law firm.
• Experience with court filings, litigation calendaring, and preparation of pleadings and discovery materials.
• Strong proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat, including advanced legal document formatting.
• Experience with electronic filing, document management, time entry, billing, and calendaring systems.
• Knowledge of state, federal, and appellate filing procedures and ability to identify and follow applicable local rules.
• Excellent proofreading and attention to detail, with ability to prepare accurate documents and meet filing deadlines.
• Strong organizational and time management skills, including ability to balance multiple attorneys, matters, and changing priorities.
• Clear, professional written and verbal communication skills and a service-oriented approach to attorneys, clients, and colleagues.
• Initiative, sound judgment, and ability to work independently while knowing when to seek guidance.
• Ability to protect confidential and sensitive client and firm information.
• Flexible, collaborative approach and willingness to learn new systems and procedures.
• Ability to remain composed and deliver accurate work under time-sensitive conditions.

Nice To Haves

• Experience supporting real estate attorneys.
• Familiarity with iManage, Intapp, Emburse (Chromeriver), and Aderant.

Responsibilities

• Draft, format, revise, proofread, and finalize pleadings, discovery materials, correspondence, reports, and other legal documents.
• Electronically file and serve documents in state, federal, and appellate courts, following applicable court rules, filing requirements, and calendaring procedures.
• Maintain litigation calendars and track filing deadlines, hearings, depositions, mediations, arbitrations, and other case events in coordination with attorneys.
• Schedule and coordinate depositions, hearings, mediations, arbitrations, meetings, and related logistics, including court reporters, vendors, and travel.
• Organize and maintain electronic and physical matter files, pleadings, discovery, exhibits, correspondence, and materials in the firm’s document management system.
• Prepare and organize exhibits, electronic and physical binders, and other materials for filings, depositions, hearings, and trial preparation.
• Communicate professionally with attorneys, clients, courts, opposing counsel, vendors, and colleagues regarding scheduling and administrative matters.
• Process new client and matter requests, assist with conflict checks, prepare engagement letters, and maintain accurate matter records.
• Enter attorney time and assist with prebills, client invoices, and billing follow-up in coordination with attorneys and billing personnel.
• Prepare check requests and expense reports, coordinate vendor payments, arrange travel, and manage attorney calendars and meetings.
• Provide backup and overflow support to other Legal Practice Coordinators and legal support team members as needed.
• Handle confidential information with discretion, prioritize urgent requests, and perform other practice and administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level