Litigation Legal Administrative Assistant

Snell & Wilmer • San Diego, CA

7h • $35 - $45 • Onsite

About The Position

Snell & Wilmer is hiring a Legal Administrative Assistant for its Litigation Practice Group in the San Diego office. The role provides high-level administrative support to attorneys specializing in litigation and requires strong organizational skills, attention to detail, discretion with sensitive information, legal-environment experience, and an understanding of litigation procedures and documentation. The position is scheduled Monday through Friday, 8:30 a.m. to 5:00 p.m., in the office. After three to six months, a hybrid schedule may be possible at the supervisor’s discretion.

Requirements

• At least 3 years of experience as a legal administrative assistant or in a similar administrative role within a litigation environment; the posting specifies experience in a mid-size law firm supporting several attorneys.
• Comprehensive knowledge of California court procedures at the state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills and close attention to detail.
• Proficiency in Microsoft Excel, Word, OneNote, and Outlook.
• Experience with document management systems.
• Ability to work independently and as part of a team, juggle multiple tasks, and demonstrate reliability.
• Excellent interpersonal skills and ability to maintain effective working relationships with staff and clients at all levels.
• Strong organizational and time-management skills and ability to prioritize tasks effectively.
• High level of discretion and ability to maintain confidentiality.

Responsibilities

• Manage attorneys’ schedules and arrange meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist with case preparation by organizing and maintaining case files, evidence, and exhibits.
• Schedule meetings, depositions, and court appearances.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Draft, proofread, and finalize pleadings, motions, discovery requests, trial briefs, and other legal documents.
• Prepare and file legal documents with courts and administrative agencies in compliance with procedural rules.
• Maintain and update case files so documentation is accurately filed and accessible.
• Act as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls and emails.
• Prepare and distribute correspondence, memoranda, and reports.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401(k)/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off, including vacation, personal, and sick time where appropriate
• Performance-based compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed