Legal Administrative Assistant - Litigation

Calfee Brand•Columbus, OH

2d•Onsite

About The Position

Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati, and Indianapolis, is hiring a Legal Administrative Assistant for its Columbus office. The Litigation Legal Administrative Assistant provides advanced administrative support to attorneys and legal teams in a fast-paced litigation environment. Working collaboratively with colleagues across the firm, the role supports document preparation, court filings, matter management, complex scheduling, and client service. It requires professionalism, discretion, and a strong commitment to client service.

Requirements

High school diploma or equivalent.
At least 5 years of litigation administrative support experience.
Experience with state and federal court filing procedures, including electronic filing systems.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience with document management, docketing, timekeeping, and case management systems.
Ability to prepare and format complex legal documents, filings, exhibits, and related litigation materials.
Strong organizational, time management, and project coordination skills, including the ability to manage multiple priorities and deadlines.
Exceptional attention to detail and commitment to accuracy.
Strong verbal, written, and interpersonal communication skills, with a focus on client service.
Ability to work independently, maintain confidentiality, and function effectively within a collaborative team environment.
Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.

Nice To Haves

Litigation administrative support experience supporting multiple attorneys in a law firm, professional services organization, or corporate legal department.

Responsibilities

Prepare, revise, proofread, format, and distribute legal documents, pleadings, correspondence, and other materials from written drafts, dictation, or templates.
Prepare and file litigation documents in state and federal courts, including electronic filings, tables of contents, tables of authorities, exhibits, and other court-required materials.
Organize and maintain electronic and paper client files, litigation documents, exhibits, pleadings, binders, and records according to firm policies and procedures.
Monitor litigation deadlines, court filings, docket entries, and case-related activities, and coordinate timely submission of documents into the firm's docketing system.
Manage attorneys’ calendars and coordinate travel arrangements, court dates, depositions, client meetings, deadlines, and other scheduling needs.
Assist with preparation for depositions, hearings, mediations, arbitrations, trials, and other litigation proceedings.
Communicate professionally with clients, attorneys, court personnel, opposing counsel, vendors, and firm personnel while delivering exceptional client service.
Support matter administration, including new client and matter intake, conflict checks, billing requests, expense reports, check requests, mail, and other administrative tasks.
Enter attorney time, maintain matter information, generate reports, and use document management, timekeeping, case management, and workflow systems to support efficient matter management.
Support compliance with court rules, filing requirements, firm policies, and confidentiality standards.
Participate in ongoing training and professional development to enhance technical and administrative skills.
Maintain professionalism, discretion, and confidentiality in all client and firm matters.