Billing & Administrative Assistant

NOV Inc.•Morgan City, LA

About The Position

Provide accurate and timely administrative and financial support to facility operations. Ensure invoicing, purchasing, payables, and financial transactions are processed accurately and on time. Maintain accurate ERP records and support monthly financial reporting and reconciliation. Improve coordination between Operations, Finance, Sales, customers, and vendors. Support efficient facility operations through strong organization, documentation, and follow-through. Maintain compliance with NOV policies, procedures, and financial controls.

Requirements

Excellent verbal and written communication skills.
Proficiency in Microsoft Office.
Proficiency in ERP systems; JD Edwards is preferred.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with customers.
Excellent organizational skills and attention to detail.
High school diploma or GED.
At least 3 years of experience in accounting.
Background in Finance is required.

Nice To Haves

Experience with JD Edwards ERP systems.

Responsibilities

Process, maintain, and submit customer invoices according to system guidelines and required deadlines.
Create invoices according to company policy when required.
Merge, scan, and upload customer folders to the company database.
Maintain and update customer information as needed, including names, addresses, and mergers.
Communicate with customers regarding payment status and resolve payment disputes.
Collaborate with the collections manager and Sales to reconcile accounts receivable periodically, at least monthly.
Assist with managing accounts payable.
Set up and maintain vendors.
Issue purchase orders and process vendor invoices for payment.
Record, update, and maintain monthly expenses.
Maintain and report the unbilled revenue report monthly.
Assist with maintaining employee timesheets.
Manage facility accounting and financial reporting.
Perform assigned work-related tasks, such as scanning and filing.
Comply with all NOV company and HSE policies and procedures.