Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• High school diploma in General Studies.
• 2–5 years of relevant experience.
• Prior experience supporting senior-level executives, preferably supporting multiple executives.
• Advanced understanding of Microsoft Outlook, Word, PowerPoint, and Excel.
• Proficiency with Gmail, Google Drive, and Google Sheets.
• High standard of integrity and reliability.
• Ability to maintain strict confidentiality.

Responsibilities

• Track projects, including developing and maintaining project plans, budgets, and staffing requirements, and monitor progress toward successful completion.
• Manage the department calendar.
• Prepare for scheduled meetings by assembling materials, including presentations, and facilitating participation to support meeting efficiency.
• Compose letters, spreadsheets, and PowerPoint presentations.
• Create and maintain the filing system.
• Perform daily administrative tasks such as filing, photocopying, mail, and faxing.
• Track department invoices and expenses.
• Receive and log incoming service requests.
• Dispatch vendors and schedule vendor and supplier meetings.
• Prepare, maintain, and distribute service contracts.
• Create, file, and track purchase orders.
• Process department work orders, timesheets, and vendor invoices.
• Support resolution of billing issues and manage vendor setup paperwork.
• Provide customer service and interface with internal and external contacts.
• Answer phones and take accurate messages.
• Perform other duties as assigned.