Production Administrative Assistant

THRESHOLD ENTERPRISES LTD•Scotts Valley, CA

2d•$19 - $22•Onsite

About The Position

Under limited supervision, the Production Administrative Assistant supports administrative work, particularly records management, for the Manufacturing, Quality, and Packaging Departments. The role completes departmental documentation in accordance with Good Documentation Practices and recordkeeping procedures, maintains paper and electronic records, and retrieves and archives records as needed. It also supports purchasing and organization of production supplies and manages issuance and reissuance of employee lockers and personal protective equipment. The position works with Manufacturing and Quality Assurance on manufacturing testing equipment and provides other team and administrative support as assigned.

Requirements

High school diploma.
1–3 years of administration or clerical experience.
Working knowledge of Microsoft products, including Word and Excel, and electronic scanning hardware and software.
Effective verbal and written communication skills.
Basic math skills.
Strong familiarity with electronic and paper filing systems.
Self-motivation and the ability to take initiative and use sound judgment in day-to-day decisions.
Ability to work in a production environment with exposure to noise and heavy equipment.
Ability to lift up to 50 pounds.
Ability to work multiple shifts or schedules, including weekends and overtime.

Nice To Haves

Some college.
Ability to work with minimal supervision.
Good decision-making skills.
Good time-management skills.
Ability to multitask.
Excellent organization skills.
Bilingual Spanish skills.

Responsibilities

Complete production documentation in a timely, cGMP-compliant manner, including batch records, employee training records, packaging records, box labels, cleaning logbooks, and in-process documentation such as MMRs and IPDs.
Maintain required records in paper and electronic formats and retrieve records for audits and investigations.
Monitor record dates and coordinate archival after designated retention periods.
Serve as the liaison between Manufacturing and Quality Assurance for manufacturing testing equipment, including scales and hardness testers.
Monitor production supplies, identify suitable pricing, submit purchase requests, track shipments, and organize supplies in cabinets.
Maintain issuance of employee lockers and personal protective equipment, and clean and sanitize them before reissuance.
Monitor Manufacturing forms and logs and reorder them as needed.
Work as part of a team and assist others as required.
Perform and document training, including training on SOP and company policy updates.
Perform other duties as assigned by Threshold management.