Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• At least 3 years of legal assistant experience.
• Experience managing multiple inboxes.
• Experience with Clio.
• High proficiency with Outlook and SharePoint.
• Proactive, anticipatory work style, with the ability to take ownership and follow through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Nice To Haves

• Experience assisting with attorney time tracking and billing.

Responsibilities

• Maintain attorney calendars daily, including matter deadlines, client meetings, and board meetings.
• Manage and monitor multiple attorney inboxes daily, ensuring timely client responses, task completion, and visibility of deadlines.
• Audit attorneys’ daily time entries for completeness, accuracy, and correct matter assignment before submission.
• Retain and organize receipts for purchases made on the firm credit card.
• Maintain and organize client files and documents in SharePoint, ensuring accurate naming and compliance with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due that week.
• Ensure the attorney intake process is followed from beginning to end.
• Track attorney CLE credits and confirm annual completion.

Benefits

• Health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage.
• Dental insurance.
• Vision insurance.
• Paid time off.
• 401(k) with employer matching.
• Professional development opportunities.
• Annual birthday gift.
• Lululemon swag every six months.
• Fully stocked kitchen with lunch, snacks, and drinks.
• Opportunity for overtime for occasional work outside regular business hours.