Senior Administrative Assistant (Administrative Support Assistant III)- Card

Capital One•McLean, VA

1d•Hybrid

About The Position

Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III to support multiple executives, from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role contributes to an efficient and productive team by handling administrative functions that allow executives to focus on department and company goals. The assistant serves as an extension and gatekeeper for executives, manages critical administrative work, disseminates information, and supports relationship-building across the team. The position involves complex calendar management, travel arrangements and expense reporting, and organizing team activities and events. The assistant also circulates information, answers questions, and serves as a team ambassador. Success requires adaptability, resourcefulness, sound judgment, attention to detail, strong communication, autonomy, and a collaborative approach. This is a hybrid role. The employee is expected to follow Capital One's hybrid policy for required on-site presence at the designated office location. Capital One will not sponsor new applicants for employment authorization or provide immigration-related support for this position.

Requirements

High school diploma, GED, or equivalent certification.
At least 2 years of administrative experience.
At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
Flexibility and adaptability in response to changing demands and priorities.
Resourcefulness and autonomy in solving complex problems using sound judgment and influencing skills.
Exceptional attention to detail and strong written and verbal communication skills.
Ability to collaborate with Administrative Assistants and colleagues within and outside the immediate team.

Nice To Haves

Associate degree.
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
At least 3 years of calendar management experience supporting multiple executives.
At least 1 year of meeting and event planning experience.
Experience using AI tools such as Gemini, Copilot, Claude, or other AI solutions.
Experience setting up video conferences and Zoom or Skype technology for meeting users.
Experience planning ahead and managing time effectively.
Excellent written and verbal communication skills.
Excellent organizational skills.

Responsibilities

Prioritize complex scheduling requests and adapt to frequent last-minute changes.
Coordinate travel arrangements and prepare timely expense reports.
Drive team activities and events, including all-hands meetings and social events.
Circulate information, answer questions, and act as a team ambassador.
Build and maintain relationships with other Administrative Assistants and teams.
Support multiple executives and handle administrative tasks that enable them to focus on department and company goals.