Senior Administrative Assistant (Administrative Support Assistant III)

Capital One•New York, NY

1d•$88,200 - $100,700

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives, from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role is central to keeping the team efficient and productive, serving as a gatekeeper and extension of executives while handling important administrative work and supporting relationships across the team. The position involves managing complex calendars and schedule changes, coordinating travel and expense reports, and driving team activities and events such as all-hands meetings and social events. The assistant also circulates information, answers questions, and acts as a team ambassador while collaborating with other Administrative Assistants and teams. Success requires adaptability, resourcefulness, strong judgment, attention to detail, excellent communication, and a collaborative mindset.

Requirements

High school diploma, GED, or equivalent certification.
At least 2 years of administrative experience.
At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
Flexibility and adaptability in response to changing demands and priorities.
Resourcefulness, autonomy, strong judgment, and influencing skills.
Exceptional attention to detail and strong written and verbal communication skills.
Ability to collaborate with Administrative Assistants and colleagues inside and outside the immediate team.

Nice To Haves

Associate degree.
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
At least 3 years of calendar management experience supporting multiple executives.
At least 1 year of meeting and event planning experience.
Experience using AI tools such as Gemini, CoPilot, Claude, or other AI solutions.
Experience setting up video conference and Zoom/Skype technology for meeting users.
Experience planning ahead and managing time effectively.
Excellent written and verbal communication skills.
Excellent organizational skills.

Responsibilities

Prioritize complex scheduling requests and adapt to frequent last-minute changes.
Coordinate travel arrangements and prepare timely expense reports.
Drive team activities and events, including all-hands meetings and social events.
Circulate information, answer questions, and act as a team ambassador.
Foster relationships and collaborate with other Administrative Assistants and teams.
Handle critical administrative tasks to support executives and the efficient operation of the organization.