Senior Administrative Assistant (Administrative Support Assistant III)- Shared Services

Capital One • McLean, VA

7d • $80,900 - $92,300 • Hybrid

About The Position

Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III to support multiple executives, ranging from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role contributes to a well-run, efficient, productive, and positive team. As a trusted extension and gatekeeper for executives, the assistant handles critical administrative tasks and helps leaders focus on department and company goals. The position is often at the center of the team, disseminating information and supporting relationship building.

The role is designated hybrid, with required on-site presence at the designated office in accordance with Capital One's hybrid policy. The position is full-time, and the listed annual salary ranges vary by location: Plano, TX, $73,500–$83,900; McLean, VA, $80,900–$92,300; Richmond, VA, $73,500–$83,900; and Riverwoods, IL, $73,500–$83,900. Salary for other locations depends on the applicable location pay range and is reflected in the offer letter. Capital One will not sponsor new applicants for employment authorization or provide immigration-related support for this position.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Flexibility and adaptability to changing demands and priorities.
• Resourcefulness, autonomy, strong judgment, and influencing skills to proactively solve complex problems.
• Exceptional attention to detail and strong written and verbal communication skills.
• A collaborative teamwork mindset, including partnering with Administrative Assistants and colleagues within and outside the immediate team.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience using AI tools such as Gemini, Copilot, Claude, or other AI solutions.
• Experience setting up video conferencing and Zoom or Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Prioritize complex scheduling requests and manage frequent last-minute calendar changes.
• Coordinate travel arrangements and prepare timely expense reports.
• Drive team activities and events, including all-hands meetings and social events, to support a fun and team-oriented environment.
• Circulate information, answer questions, and act as a team ambassador.
• Foster strong relationships with other Administrative Assistants and teams.
• Handle critical administrative tasks and support the efficient operation of the organization.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits that support total well-being; eligibility varies by full- or part-time status, exempt or non-exempt status, and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED