Senior Administrative Assistant (Administrative Support Assistant III)

Capital One•McLean, VA

8d•Hybrid

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives, from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role helps ensure the team is well-run, efficient, productive, and collaborative by handling administrative work that allows executives to focus on department and company goals. The assistant acts as a gatekeeper and extension of executives, disseminates information, and supports relationship-building across the team. The position involves managing complex calendars and frequent schedule changes, coordinating travel and expense reports, and organizing team activities and events such as all-hands meetings and social events. The assistant also circulates information, answers questions, and fosters productive relationships with other Administrative Assistants and teams. This is a hybrid role, subject to Capital One’s required on-site presence policy for the designated office. Capital One will not sponsor new employment authorization or provide immigration-related support for this position. The role is expected to accept applications for at least five business days.

Requirements

High school diploma, GED, or equivalent certification.
At least 2 years of administrative experience.
At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
Flexibility and adaptability in response to changing demands and priorities.
Resourcefulness, autonomy, sound judgment, and influencing skills.
Exceptional attention to detail and strong written and verbal communication skills.
A collaborative teamwork mindset and ability to partner with colleagues within and outside the immediate team.

Nice To Haves

Associate degree.
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
At least 3 years of calendar management supporting multiple executives.
At least 1 year of meeting and event planning experience.
Experience using AI tools such as Gemini, Copilot, Claude, or other AI solutions.
Experience setting up video-conferencing and Zoom or Skype technology for meetings.
Experience planning ahead and managing time effectively.
Excellent written and verbal communication skills.
Excellent organizational skills.

Responsibilities

Prioritize complex scheduling requests and manage frequent last-minute calendar changes for multiple executives.
Coordinate travel arrangements and prepare timely expense reports.
Drive team activities and events, including all-hands meetings and social events.
Circulate information, answer questions, and serve as a team ambassador.
Build and maintain strong relationships with other Administrative Assistants and teams.
Proactively solve problems and support the efficient operation of the organization.