Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Associate’s degree or two years of relevant administrative experience.
• Two years of experience relevant to general office duties, including maintaining records, preparing correspondence, and arranging travel.
• Strong organizational and administrative skills.
• Ability to read, interpret, and understand legal documents and research legal sources, and to communicate clearly with attorneys.
• Understanding of DoD, Joint Staff, and Military Departments standards of practice.
• Ability to leverage established relationships with other DoD components and agencies.
• Ability to work as a flexible team player and interact at all levels within the customer space and the wider defense community.
• Motivation and self-direction, with the ability to accomplish tasks under pressure and with limited supervision.
• Ability to multitask and accommodate time-sensitive, mission-critical work.
• Active TS/SCI clearance.

Nice To Haves

• Bachelor’s degree.
• Previous government, law office, corporate general counsel office, or JAG office experience.
• DoD experience.
• Working knowledge of the Defense Travel System (DTS).
• Familiarity with knowledge management tools, including SharePoint and Access databases.

Responsibilities

• Coordinate with OGC offices, Directors, Associate General Counsels, the Chief FOID, and government and contract personnel.
• Communicate with OGC clients about the staffing of packages, taskers, cases, and related matters.
• Edit legal working files and incorporate attorneys’ edits using Office 365, Microsoft Word, Windows 11, and databases including SharePoint.
• Open and close actions in the OGC suspense tracking system (STS) data file system and the OSD CATMS system; perform searches and data entry.
• Perform general office duties and advanced administrative support requiring independent judgment and knowledge of policies and procedures.
• Answer phones; maintain calendars, files, records, and basic office functions; escort non-cleared visitors; prepare correspondence; copy and scan documents; produce files; support monthly reports; and perform clerical, forms, and equipment-accountability tasks.
• Coordinate packages within OGC and with other OSD offices, the Joint Staff, DoD components and agencies, and other U.S. Government departments and agencies.
• Receive and examine incoming requests, reports, and correspondence.
• Review outgoing correspondence for signature or clearance for formatting, typographical accuracy, compliance with procedures and instructions, and consistency with other material.
• Attend OGC, FOID, local DOJ, and other relevant training as needed.
• Arrange travel for the Deputy General Counsel and other federal staff, and assist with organization-wide Defense Travel System (DTS) administration.
• Acquire and update personnel data for DTS traveler profiles and maintain profile updates following personnel actions.
• Prepare, receive, and review travel authorizations and vouchers in DTS; upload manually prepared and signed vouchers and receipts for approval by the Authorizing Official.
• Verify receipts and ensure payment requests are complete, accurate, and compliant with applicable requirements.
• Report DTS problems to the Travel Assistance Center, follow up on fixes, and remain current on DTS changes.
• Assist with office travel arrangements in accordance with DoD travel regulations.
• Track personnel leave, travel, and other absences.
• Arrange government staff access to meeting locations and assist with parking; escort clients and visitors to meetings with senior leadership.
• Perform appropriate opening and closing procedures for secure workspaces and areas.
• Hand-carry legal actions to coordinating offices and distribute incoming and outgoing official mail.
• Prepare daily leadership books for the Deputy General Counsel.
• Track, organize, and archive office workflow tasks and support knowledge management activities for government attorneys and contractor staff.
• Manage office logistics and supplies and develop and maintain office standard operating procedures and personnel administrative support.
• Maintain files and records and perform copying, distribution, data entry, and database management.
• Track and coordinate office taskers to ensure deadlines are met.
• Manage calendars and organize office-level meetings, including access to locations, parking, materials, and equipment.