Administrative Assistant

Synapse-ITS•Greenville, TX

15d

About The Position

Synapse ITS is seeking an organized, detail-oriented Administrative Assistant to support the Executive Leadership Team, Human Resources department, and Greenville manufacturing facility. The role coordinates executive meetings, manages front-office operations, supports employee onboarding, and helps ensure day-to-day administrative activities run smoothly. The ideal candidate is proactive and professional, can manage multiple priorities in a fast-paced environment, and brings strong communication skills, attention to detail, discretion, and the ability to work effectively with employees at all levels of the organization.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong organizational and time-management skills, with the ability to manage competing priorities.
Excellent written and verbal communication skills.
Strong attention to detail and ability to maintain accurate records and documentation.
Professionalism, discretion, and ability to handle confidential information.
Ability to work independently, take initiative, and collaborate across departments.

Nice To Haves

Associate degree or additional education in business administration or a related field.
Previous experience in an administrative assistant, office administration, executive support, or similar role.
Experience supporting executives, Human Resources, or manufacturing operations.

Responsibilities

Provide administrative and organizational support to the Executive Leadership Team.
Coordinate executive, leadership, board, and other business meetings, including scheduling, calendar management, and stakeholder communications.
Manage meeting logistics, including room preparation, technology, catering, supplies, and presentation materials.
Assist with preparing agendas, presentations, reports, correspondence, and other business documents.
Coordinate executive travel arrangements, accommodations, and related logistics as needed.
Assist with expense reports, purchase requests, invoice routing, and other administrative processes.
Maintain organized records of company contracts, agreements, and other business documentation.
Support special projects, administrative initiatives, and cross-functional executive requests.
Handle sensitive company and executive information professionally and confidentially.
Welcome visitors, candidates, vendors, and other guests as the primary front-office contact, and coordinate check-in procedures.
Maintain a professional, organized, and welcoming reception and front-office environment.
Coordinate incoming and outgoing mail, packages, deliveries, and occasional local business errands.
Serve as a point of contact for workplace service vendors, including uniform, cleaning, and vending services.
Coordinate employee uniform and smock cleaning services, including pickup and delivery.
Monitor and maintain designated office, meeting, and onboarding supply inventories.
Coordinate meeting room setup, catering, refreshments, and arrangements for onsite meetings and visitors.
Provide general administrative support for day-to-day facility operations.
Support Human Resources with employee record maintenance, filing, and document organization.
Coordinate and conduct new-hire orientation for manufacturing employees, including onboarding paperwork, company information, and required materials.
Assist with onboarding and offboarding, including employee documentation and company property coordination.
Create and maintain employee identification and access badges as authorized.
Manage employee locker assignments, maintain accurate records, and coordinate locker cleanouts as needed.
Maintain employee acknowledgments, training documentation, and other HR-related records.
Direct employee questions about benefits, payroll, policies, and employee relations to the appropriate Human Resources representative.
Support additional HR administrative projects and initiatives as assigned.