Accounts Payable Jobs

About The Position

Requirements

• 6+ months of accounts payable or office administration experience
• Hands‑on experience with full‑cycle accounts payable, from invoice intake to posting and payment
• Proven ability to process high volumes of invoices accurately and efficiently
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills for interacting with vendors and internal staff via phone and email
• Proficiency in Microsoft Office, including Excel
• Reliable, consistent on‑site attendance and ability to adhere to a set schedule
• Exceptional attention to detail and accuracy in data entry and documentation

Nice To Haves

• Experience in construction, HVAC, mechanical, or project‑based industries
• Experience with vendor setup and maintenance
• Familiarity with purchase order processes and invoice matching
• Strong customer service mindset when working with vendors and internal teams
• Comfort working in a fast‑paced, team‑focused environment
• Interest in long‑term growth within a family‑owned, low‑turnover organization

Responsibilities

• Manage the full lifecycle of accounts payable, from invoice receipt through posting in the accounting system
• Process approximately 1,000 invoices per month with a high level of accuracy and timeliness
• Review invoices received through a centralized AP email inbox, verify invoice details, and post transactions in Spectrum or similar accounting software
• Match invoices to purchase orders when applicable and resolve discrepancies with internal teams or vendors
• Support twice‑monthly check runs, including payment preparation, review, and organization
• Assist with month‑end accounts payable closing activities
• Serve as the primary point of contact for vendor and payable‑related phone calls, responding promptly and professionally
• Assist with subcontract administration tasks as needed
• Maintain well‑organized, up‑to‑date accounts payable files and documentation
• Perform data entry for invoices and vendor records with strong attention to detail
• Support general accounting and administrative tasks related to accounts payable
• Collaborate closely with team members in a fast‑paced, close‑knit office environment

Benefits

• 100% employer‑paid medical, dental, and vision insurance for the employee
• Discounted dependent coverage
• 4% 401(k) match
• Two weeks of PTO
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)