Accounts Payable Associate
About The Position
The Accounts Payable Associate supports the Finance Department by processing vendor invoices, employee and contractor expense reports, and other accounts payable transactions. The role ensures accurate invoice coding, timely processing, proper documentation, and vendor account reconciliation while supporting event operations, financial reporting, audits, and County reimbursement requirements in a fast-paced convention center environment. The position is based onsite at the Broward County Convention Center and reports to the Accounts Payable Manager. Duties may change as needed, and reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.
Requirements
- Knowledge of basic accounting principles, accounts payable procedures, general ledger coding, and account reconciliation.
- Experience processing invoices, maintaining vendor records, and supporting financial reporting activities.
- Excellent written and verbal communication skills.
- Ability to identify, analyze, and resolve problems and discrepancies in systems.
- Ability to follow oral and written instructions and communicate effectively with others.
- Ability to remain flexible and adjust to situations as they occur.
- Ability to work independently, exercising judgment and initiative.
- Ability to organize and prioritize work to meet deadlines.
- Ability to work effectively under pressure and produce accurate results.
- Detail-oriented and self-starting.
- Proficiency with Microsoft Office Suite, including Word, Outlook, and PowerPoint.
- Experience with ERP/accounting systems such as Oracle, SAP, Workday, Dynamics, or similar platforms.
Nice To Haves
- Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent education and relevant work experience may be considered.
- Two to three years of accounts payable, accounting support, or related administrative experience.
- Experience in a convention center, hospitality, event venue, or other multi-department operating environment.
Responsibilities
- Serve as a primary point of contact for vendors and internal departments regarding invoice status, payment inquiries, account discrepancies, and other accounts payable matters.
- Obtain and review vendor statements, research outstanding balances, and process unpaid invoices in a timely manner.
- Review invoices for accuracy, appropriate approvals, supporting documentation, and compliance with company procedures.
- Code invoices to appropriate general ledger accounts, departments, cost centers, and event allocations, as applicable.
- Attach required supporting documentation to payments and maintain it for audit purposes.
- Process invoices and expenses associated with events, facility operations, and other venue-related activities.
- Compile, organize, and maintain documentation for County reimbursement requests in accordance with applicable requirements.
- Coordinate vendor setup and maintenance, including collecting and verifying W-9 forms, ACH payment information, and other vendor documentation.
- Reconcile vendor accounts and investigate and resolve discrepancies, duplicate invoices, missing payments, and outstanding balances.
- Prepare and distribute weekly vendor reconciliation and accounts payable reports to designated stakeholders.
- Assist with preparing and maintaining vendor information and documentation for annual 1099 reporting.
- Support month-end and year-end closing activities, financial audits, and requests for supporting documentation.
- Maintain organized and accurate accounts payable records in accordance with company policies and record-retention requirements.
- Communicate with internal departments to obtain missing information, resolve invoice discrepancies, and ensure timely transaction processing.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
