Senior Accounts Payable Coordinator

Situation Group • New York, NY

18d • Hybrid

About The Position

Situation Group seeks a Senior Accounts Payable Coordinator to manage day-to-day media accounts payable across US and UK agency campaigns. The role handles full-cycle invoice entry, ongoing tracking and reconciliation, and works closely with Accounts Payable and media planning teams to maintain data integrity, support accurate financial reporting, and build collaborative relationships with internal and external stakeholders. The position reports to the Director of Finance. The office is in midtown Manhattan, and the team currently works in-office three days per week.

Requirements

• Ability to move fluidly between a variety of day-to-day responsibilities.
• Strong attention to detail, organizational skills, and prioritization skills.
• Collaborative and solution-oriented approach.
• Comfort handling numbers.
• Excellent verbal and written communication skills.
• Competence in MS Office or related programs.

Nice To Haves

• Experience with Prisma and Accountability (Counta).

Responsibilities

• Enter media invoices and manage their ongoing tracking and reconciliation.
• Review vendor media statements against open AP ledgers to confirm invoices are received, cleared, and accounted for.
• Manage credit memos from retrieval and entry into Accountability through application to vendor payment schedules.
• Generate and maintain missing-invoice reports; contact media vendors to retrieve outstanding invoices, confirm receipts, and provide payment updates as needed.
• Review and reconcile client media spends against advance billing schedules.
• Enter, process, and reconcile production invoices against purchase orders.
• Identify and resolve purchase-order discrepancies, requesting missing PO invoices from internal teams.
• Lead media vendor onboarding and profile maintenance in Prisma.
• Facilitate vendor security and banking verifications through EFTsure emails as needed.
• Run and evaluate weekly Open AP reports in collaboration with the Finance Coordinator.
• Monitor direct-remit clients in Prisma and Accountability, auditing accounts to ensure only authorized payment-required invoices are processed.
• Coordinate with Media Leadership on necessary invoice reversals and ensure reversed invoices are cleared in Accountability.

Benefits

• Competitive base salary of $60,000–$75,000, commensurate with experience.
• Health care plan including medical, dental, and vision coverage.
• Retirement plan with employer match.
• Life and disability insurance.
• Generous paid time off including vacation, sick time, “life happens” days, birthdays, summer Fridays, and public holidays.
• Paid family leave.
• Cold brew coffee, snacks, and fresh fruit.
• Wellness resources.
• Special access to New York City’s arts and entertainment scene.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed