Accounts Payable Coordinator
About The Position
The Accounts Payable Coordinator is an entry-level role supporting accurate and timely invoice, payment, travel, and expense processing. The position completes defined transactions, validates documentation and approvals, maintains records, and identifies discrepancies for review. It develops working knowledge of accounts payable operations, controls, systems, and compliance while partnering with suppliers, employees, Accounting, and internal approvers. The role follows established procedures under the guidance of experienced accounts payable team members, protects confidential payment information, and escalates exceptions and nonroutine matters. The position is based in a flexible hybrid work environment. Employees must live in North Carolina within commuting distance of the Morrisville headquarters and are expected to work onsite approximately 30 days per quarter.
Requirements
- Foundational understanding of accounting, finance, or related business concepts acquired through education, internship, or comparable exposure.
- Strong numerical aptitude and attention to detail when reviewing invoices, approvals, payment information, receipts, and records.
- Ability to follow documented procedures, complete recurring work accurately, recognize discrepancies, and seek guidance outside established parameters.
- Ability to organize work around payment and close deadlines and communicate status or risks promptly.
- Ability to handle supplier, employee, banking, tax, and payment information with discretion.
- Working proficiency with Microsoft Excel or comparable spreadsheet software and ability to learn ERP, procure-to-pay, expense, and payment systems.
- Bachelor's degree in Accounting, Business Administration, Finance, or a related field.
Nice To Haves
- Internship, co-op, academic, volunteer, or work experience involving accounting, accounts payable, finance, data processing, customer service, or other detail-oriented business operations.
- Coursework in accounting, finance, taxation, data analysis, or business systems.
- Experience using Microsoft Excel or another spreadsheet application to organize or validate data.
- Exposure to Intacct, NetSuite, SAP, Coupa, Concur, or comparable ERP, procure-to-pay, or expense platforms.
Responsibilities
- Prepare, enter, and route supplier invoices and approved direct-entry transactions using established coding, documentation, and approval procedures.
- Review invoices and supporting records for completeness, duplicate risks, required approvals, and basic data accuracy; identify discrepancies for review.
- Prepare payment-support documentation and complete assigned validation steps for payment runs, approved voids or reversals, and funding records.
- Follow established approval, segregation-of-duties, OFAC, positive-pay, ACH authorization, debit-block, confidentiality, and record-retention controls.
- Review expense reports, receipts, lodging documentation, and reimbursements against established requirements; route exceptions for review.
- Maintain corporate-card receipts and supporting records, follow up on missing documentation, and respond to routine user questions using approved resources.
- Assist with transaction matching, aging research, recurring-invoice review, voided-check documentation, reconciliations, audit requests, 1099 activities, and unclaimed-property support.
- Maintain accurate, complete, and retrievable accounts-payable records and document the status of discrepancies or missing information.
- Respond to routine supplier and employee inquiries, gather information, and escalate sensitive, complex, or system-related matters.
- Build accounts-payable knowledge through assigned work and feedback; use approved automation and AI-enabled tools responsibly, validating outputs and protecting confidential information.
Benefits
- Health and wellness benefits package, including healthcare premium contributions for the employee portion.
- 401(k) match.
- Flexible PTO program.
- Inclusive parental leave policy.
- Flexible hybrid work environment with onsite and work-from-home options.
- Employee Resource Groups open to all employees.
- Comprehensive onboarding program.
- Growth and career advancement opportunities and internal mobility.
- Leadership and professional development programs, including Nanodegree options in technology and data science.
- Professional development through conference attendance and participation in organizations such as NC Tech.
- Onsite coffee shop providing free coffee and pastries.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
